v3.3.6 - 29th April 2026

Hide private meeting details from advanced users

Who this is for: Company Admins

When admins or advanced managers act on behalf of other users to manage room bookings, they can see calendar details, including private meetings. For organisations where confidentiality matters, this new setting ensures sensitive meeting subjects and notes stay private, even from senior internal roles.

Why it matters

• A new toggle in Company Settings → Users labelled "Hide Private Meeting Details for Advanced Users" gives admins control over who can see private meeting content

• When enabled, admins and advanced managers viewing another user's calendar see "Private meeting" in place of the subject and notes, times, attendees, and other fields remain visible

• Private meetings where the viewer is the organiser or an attendee are unaffected, you'll always see full details for your own meetings

• Non-private meetings are completely unaffected regardless of the setting

• The toggle defaults to off, so existing behaviour is unchanged until an admin enables it

Where it applies

The redaction is consistent everywhere a meeting subject or body appears: My Bookings drawer, booking cards, detail panels, the Home Page planner, and the edit form. This ensures there are no gaps where private details could be exposed.

---

Service item cut-off time

Who this is for: Admins, Facilities Managers

Not every service can be fulfilled at short notice. A full catering order needs more lead time than a projector setup. Admins can now set a minimum lead time per service item, ensuring users can only order items when there's enough time for vendors to prepare and deliver.

Why it matters

• Each service item can have a cut-off time (in hours) — for example, "Coffee requires 1 hour notice" or "Catering requires 48 hours"

• Items past their cut-off are automatically disabled in the booking drawer with a clear message explaining why

• If a user changes the meeting start time, available items are re-evaluated instantly - items may become available or unavailable based on the new time

• Items with no cut-off set remain always available, so this is entirely opt-in per item

---

Print service tasks as delivery sheets

Who this is for: Admins, Building Admins, Facilities Managers

Vendors arriving on-site don't always have access to UMA. Printable delivery sheets give them everything they need on paper - what to deliver, where, when, and any special instructions.

Why it matters

• Print a single task from the detail panel, or print all tasks for the day from the toolbar, perfect for morning handoffs to vendors

• Each sheet is branded with your building or company logo and colour

• Delivery sheets include all the key details: delivery time, location (room, floor, building), requester, number of participants, service items with quantities and pricing, special instructions, vendor notes, and a signature line

• One task per A4 page with clean page breaks, formatted for professional printing

---

Live environment readings on home page

Who this is for: All Users

Your home page now shows live temperature, humidity, and air quality readings for your preferred floor, giving you a quick snapshot of workspace conditions without navigating to the Insights page.

Why it matters

• Today's card shows live readings with a pulsing green indicator, updated from the most recent sensor data

• Past day cards show daily averages calculated from working hours, so you can spot trends

• Icons are colour-coded (red, amber, green) based on comfort thresholds, making it easy to see at a glance whether conditions are within acceptable ranges

• Air quality shows CO₂ (ppm) where available, falling back to general air quality (mg/m³)

• Temperature respects your unit preference (°C/°F)

• Readings are averaged across all sensors on your preferred floor for a representative picture

• If no sensor data is available, the card is hidden automatically - it stays out of the way until it has something useful to show

Bug fixes

• Cancelled meetings no longer appear on room calendars — Meetings cancelled in Outlook were still showing on room calendars in UMA with "Canceled:" in the title, causing confusion about room availability. Cancelled events are now filtered out automatically.

• Sunday bookings in neighbourhoods now work correctly — Users were incorrectly blocked from booking resources in a neighbourhood on Sundays, even when the neighbourhood allowed public booking that day. This has been resolved.

• Drag and drop calendar responsiveness improved — Dragging a booking to a new time slot in the calendar view had a noticeable delay before the confirmation modal appeared, making it unclear whether the action had registered. The response is now immediate.

• Team-based service request approvers can now approve requests — Users who were members of a team assigned as a service category approver were receiving a "not configured as approver" error when trying to approve requests. Team membership now correctly grants approver access.