> For the complete documentation index, see [llms.txt](https://support.meetuma.ai/uma-knowledgebase/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.meetuma.ai/uma-knowledgebase/release-notes/web/2026/v3.4.4-30th-july-2026.md). # v3.4.4 - 30th July 2026 ## Setup and Teardown Buffer Times for Room Bookings **Who this is for:** All Users, Facilities Managers, Admins You can now add optional setup and teardown buffer times when booking a meeting room — giving you dedicated time to prepare the room beforehand and clear up afterwards, without anyone else being able to book the room during those periods. #### Why it matters * **Protect your prep time** — add a setup buffer before your meeting and a teardown buffer after it. The room is reserved for the full window, so no one can book it during your buffer periods * **Attendees only see the meeting time** — buffer times are invisible to meeting attendees. Their calendar invite shows the actual meeting start and end times, not the extended buffer window * **Facilities and vendors see the full picture** — staff responsible for room setup and catering can see exactly when the setup starts and when the teardown ends, so they know the full window they have access to the room * **Conflicts are handled automatically** — if your buffer would overlap with another booking (or another booking's buffer), you'll be told before you submit. No double-bookings during protected buffer periods * **Buffers move with the meeting** — reschedule a meeting and the buffer times move with it automatically. Cancel a meeting and the full buffered window is released * **Works everywhere** — buffer times are fully supported across the Calendar view, floor maps, the booking web app, drag-and-drop, room groups, proxy bookings, approval workflows, auto-release, Microsoft 365 calendar sync, and all reports #### How it works When creating or editing a room booking, you'll see options to add a setup time and a teardown time in the booking drawer. Both are optional — add one, both, or neither depending on what you need. Buffer times must fall within the building's configured working hours. How to: [Buffer times](/uma-knowledgebase/getting-started/settings/meeting-settings/buffer-times.md) --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://support.meetuma.ai/uma-knowledgebase/release-notes/web/2026/v3.4.4-30th-july-2026.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.