Working days/hours

Please utilise this option to verify the standard work hours adhered to by your staff.

This feature serves a dual purpose:

UMA relies on this information for precise reporting on occupancy, while also employing the working hours for scheduling start and end times for bookings.

Book now duration

This configuration establishes a default time frame for direct bookings made through the UMA booking panel interface.

Release after duration

This configuration enables automatic cancellation of a reserved resource if it remains unoccupied for a predefined period.

Book rounding

This feature aims to optimise booking slots for greater efficiency.

It allows for rounding up meeting durations to the nearest 5, 10, or 15 minutes, preventing odd time slots like 10:17 - 10:47.

Book rounding type

This setting decides whether to round up or down meetings when using book rounding.

Auto book duration

This configuration establishes a default duration for automatic bookings made through an occupancy sensor.

Auto book after duration

This configuration determines the default duration for booking a resource after detecting occupancy.

Zone Booking

This setting is used to enable users the ability to check in to Zones on the UMA floor maps.

Navigate to My Floor and hover over the Zone you wish to record your attendance within.

Users are able to check in to Zones either on the day or in the future.

Parking booking threshold

This setting is used to restrict users from booking parking spaces too far in advance.

Enter in a numerical digit and select 'Days', 'Weeks' or 'Months' from the drop down to create a restriction for parking bookings in the future.

UMA has a number of meeting room booking policies that can be implemented to control your hybrid working environment for your employees.

Booking duration

Use this setting to enter a maximum duration for meeting room bookings.

To configure, enter a number and choose days or hours.

Room booking threshold

This setting is used to restrict users from booking meeting rooms too far in advance.

Enter in a numerical digit and select 'Days', 'Weeks' or 'Months' from the drop down to create a restriction for meeting room bookings in the future.

Meeting room check in

This setting is used to allow users to check into their meeting room booking to confirm their booking.

Enter in a numerical digit (in minutes) to allow users to check in before a meeting starts.

If you don't want users to check in before the meeting starts then use '0'.

UMA has a number of desk booking policies that can be implemented to control your hybrid working environment for your employees.

Desk release

This setting is used to automatically cancel desk bookings that a user hasn't checked into after a configurable period of time after the start of the booking.

To configure, use the following format: 1h 30m

Desk booking threshold

This setting is used to restrict users from booking desks too far in advance.

Enter in a numerical digit and select days, weeks or months from the drop down to create a restriction for desk bookings in the future.

Half day bookings

This setting is used to enable morning and afternoon slots for desk bookings.

This setting uses the working hours in booking policies to determine the AM start time and PM end time.

To configure the AM end time and PM start time just enter in the desired time value in each of the fields.

For example, if your working hours are 9am - 5:30pm and you want to enable a morning slot for 9am - 12pm and an afternoon slot for 12:30pm - 5:30pm just enter 12pm as the AM end time and 12:30pm as the PM start time.

Multiple day bookings

This setting is used to allow employees to book the same desk for multiple days in the future.

To configure policies for your organisation, choose from one of the below options.

'Other' resources booking threshold

This setting is used to restrict users from booking 'other' resources too far in advance.

Enter in a numerical digit and select 'Days', 'Weeks' or 'Months' from the drop down to create a restriction for 'other' resource bookings in the future.

Office neighborhoods refer to the various sections or areas within a workplace that are often organised based on departments, teams or functions. Think of them as mini-communities within the larger office space, where groups of colleagues with similar roles or responsibilities work in proximity to one another.

In the context of UMA, neighbourhoods are used to create booking policies to allow or restrict employees (within teams) access to certain spaces.

To create a neighbourhood, follow the guide .

To understand how this affects booking, check .