🎅 Our last release of the year is a small update with the following features...

📰 Booking Report Updates

An update to the booking report which will now include the following additional data:

• Checked in status

• Start time of booking

• End time of booking

• Duration of booking

📊 Dashboard Update

We have changed the Daily Peak Usage chart to a line chart.

📅 My Bookings Update

An update to 'My Bookings' to show Microsoft Teams, Webex and Zoom icons relating to which video meeting vendor is being used for each meeting.

Booking Threshold

This setting is used to restrict users from booking desks too far in advance. Enter in a numerical digit and select 'Days', 'Weeks' or 'Months' from the drop down to create a restriction for desk bookings in the future.

Default Login Page

The default page for the 'User', 'Hidden User', 'Manager' and 'Advanced Manager' has been changed to the 'Book a Resource' page.

Application Access

Application access has been added alongside Delegate access as a different way of connecting and integrating with Office 365. With application access, users can book and manage bookings using their own Office 365 account. This means bookings can be managed within UMA and Office 365 for a better user experience. This will also allow UMA to add more exciting features in future. To connect using application access, navigate to the 'Integrations' page within UMA Vision and connect using your Microsoft global admin account.

Update Time Zones to IANA/TZ Format

We have updated all the time zones within the UMA application to work in line with IANA/TZ format. We can now cover any time zone globally.

Company with No Calendar

A company can now use UMA without connecting their O365 calendar. Due to customer demand we have provided the option to quickly sign in and use the application with minimal sign up process.

Using UMA with no calendar will allow companies to add different sensors to the platform and view occupancy and environmental data in a variety of dashboard charts. It will also allow companies to use UMA for device and asset management purposes for monitoring AV/VC or IT hardware.

Sign In Page Update

We have updated our sign in page to provide a brand-less solution to allow for different companies with different branding options and styles. The new sign in page has been given a plain but stylish theme with scrolling images of different buildings.

Resource Description

A 'Resource Description' field has been added to the Resource entity. This will allow admins to provide useful information to users about what's included in a resource to help with the booking process.

Add a Participant / Subject / Notes

The following fields have been added to the Floor Map booking page for meeting room bookings:

• Add Participants

• Subject

• Notes

With 'Add Participants' you are able to quickly search for internal participants within your company to add to the meeting. You are also able to invite external participants by adding their email address.

The subject and notes are self explanatory but gives the booking a name and a way for users to add any details about the booking such as an agenda or conference details.

Our first major release of 2021 - We have carried out a number of upgrades to our platform to make UMA Vision a leading space management tool. We have built-in new "Map Features" for our Mobile UI and for users to Book meeting rooms or desks from the floor map feature using their own user login.

Our new all one Environmental sensor has been added that will show you the following information

• Humidity

• Temperature

• Co2 Intensity

These sensors are used in conjunction with our cisco API so data can be consistent across meeting rooms.

We have also improved the user interface for managing multiple buildings and floors within your organisation on our analytics dashboard.

Our Cisco Webex device integration has also had additional details added to the UI Allowing you to see a number of statistics from the room, including.

• Room Temperature

• Room Humidity

• Room Occupancy

• Ambient noise

• Sound level

As well as this we have also rectified a number of minor UI Bugs and fixes within the backend of the platform.

Microsoft Teams bot has had major improvements on the conversational flow and the UX to find the right space you need.

Cisco Webex Bot has had the same improvements as our Microsoft bot for a better User Experience.

Appearance / Branding

With this latest update you are now able to change the appearance of the UMA web portal within your Company Settings.

To change the appearance, navigate to company settings and scroll down to 'Appearance'.

Here you will be able to choose a custom colour theme by either selecting on the pre defined colours or enter in a colour code for a primary and/or secondary colour.

Alongside this you are now able to upload a custom logo by using the 'Upload File' button. This logo will replace the existing logos on the web portal and booking panel.

All users are now able to change the web portal to dark mode by clicking on the moon/sun icon at the top of the page (next to User Preferences).

Jabra Panacast Camera Integration

As part of our new partnership with Jabra, we have integrated the following devices into the UMA platform:

• Jabra Panacast

• Jabra Panacast 20

• Jabra Panacast 50

With this new integration, if you connect one of these devices to UMA you will gain the following:

• Device Management (Online / Offline state)

• Device Information (such as Serial Number, Software Version etc)

• Occupancy State* (Available / Occupied)

• Occupancy Utilisation Reporting*

• Auto Book*

• Room Release*

• People Count**

Create a Video Meeting in UMA (BETA)

Due to popular demand we have included the ability to create a video meeting within UMA.

As part of this release we will allow users to add their own Cisco Webex or Zooms meeting links to their user preferences, which in turn will allow them to quickly copy these links into a meeting invite.

We've also integrated directly with Microsoft Teams so your own personal meeting link will be automatically copied into the booking after the booking is processed.

Zones (BETA)

With this feature we have started to provide support for displaying names on the map for different spaces or zones. In the first iteration this will only be editable by UMA and available on request, or as part of submitting a Floor Map for digitisation.

Booking Report

As part of our continued focus to provide more reporting and data output from UMA, we have added a 'Booking Report'. This reporting data can be used for a number of different use cases.

The 'Booking Report' will generate a .CSV file of a list of users that have booked a resource in a building/floor using a specified date range. Once generated you will receive a notification email to let you know when your report is ready to be downloaded. A link will then be provided in the email to download the .CSV file to your device.

To run the report, navigate to the global print icon on the top row next to your account profile and click on 'Booking Report'.

Floor Map Updates

We have listened to our customers and added a date and time picker to the 'Floor Map' page on web. This will allow users to select a date or time in the future and pick an available resource from the 'Floor Map'. When you change the date or slide the time it will change the available occupancy of all assigned resources on the map.

When you click on a desk or room that you have booked it will show your name to make it clear that it's your booking.

The occupancy utilisation charts have also been updated to give a better high level overview of the occupancy of a floor at a specified date/time.

As part of this update we have moved the 'Floor' management to an icon in the bottom right of the map. If you click on the '+' button you'll see the option to 'Add a Floor', 'Edit a Floor' or 'Delete a Floor' from there.

Floor Map - View Other User's Bookings

You can now view other user's bookings on the 'Floor Map' page by simply hovering over an occupied desk. This will come in handy to find out when your colleagues are in the office, and where they are located.

Time Zone Preference Improvements

UMA will now detect if you're logging in from a different time zone to your regional preferences. If it detects that you're located in a different time zone it will prompt you to change your user preferences to your current time zone. This will enable you to book resources in the correct time zone.

Alongside this, if you navigate to the floor map and choose a building that's located in a different time zone, it will notify you that you're booking in that building's time zone.

12 Hour Format for Working Hours and Half Day Bookings

We have added support for 12 hour time format within the Company and Building settings. This has been added to the working hours and half day bookings settings. Dependent on whether you have selected 12 or 24 hour format within the company or building settings, it will change the format for both these settings.

As part of this update we have also changed the fields for both these settings to drop down fields rather than plain text fields. We've also changed the 'minute' (MM) field to only allow a 0, 15, 30 or 45 for both these settings.

Admins will also now be able to set their 'AM End Time' and 'PM Start Time' to the same time going forward.

Desk Check In for Web

We have added the ability to check in to a desk booking via the 'My Bookings' page. You will be able to check into a desk booking one hour before the start time by clicking on the 'Check In Available' button or selecting 'Check In' from the action items in the row of the booking.

Once checked in you will have guaranteed your desk booking slot.

Embedded Incident and Maintenance Notifications

As part of the addition to our new status page, we have added in incident and management notifications within our Vision platform for admins to keep updated on our infrastructure and services status.

When we raise an incident through our status page, subscribed admins will be notified via email but also when an admin logs into the platform they will receive the same notifications.

These notifications can be easily discarded and will only show when the status of the incident or maintenance changes.

Auto Scan Calendar Resources

This update will allow admins to sync resources with their calendar in two ways as follows:

1. 'Auto Scan' will scan calendar resources to determine if there are any new resources which can be imported into UMA.

2. 'Auto Scan' will scan calendar resources to determine if any resources within UMA are now 'invalid' within their calendar service. Invalid essentially means they don't exist anymore.

By navigating to the resources page you will be able to click on 'Auto Scan' as per the image below.

Once you have clicked on Auto Scan it will start scanning your calendar and provide an option to import available resources or delete invalid resources.

As part of importing you are able to bulk assign resources to a 'Building' or 'Floor' within UMA along with change the resource capacity and resource type.

If we detect that a resource in your calendar service has a capacity of '1' then we assume it to be a desk. Any higher then we will assume it to be a meeting room. This can be changed after scanning if required.

My Bookings Update

After taking feedback from users on 'My Bookings' in BETA we have made the following improvements to take this feature out of BETA.

• My Bookings will default to just show bookings that were made within UMA.

• A filter has been added to allow users to 'Show All Bookings' from their calendar.

• UI improvements have been made to make the page look a lot cleaner and neater.

Edit / Cancel Desk Bookings 'on behalf of' Another User

As well as booking a desk on behalf of another user, you can now edit or cancel another users booking provided you have the permission to do so.

If you navigate to the 'Floor Map' and click on another users desk booking, it will open the side drawer and inform you that you are editing another user's booking. From here you can edit or cancel their booking.

Time Zone Improvements

As part of this release we are removing some obsolete time zones and also any time zones that don't include daylight savings. If any users have these time zones selected they will have their preferences automatically updated with the correct time zone as part of this update.

Trace Report

We are giving admins the ability to trace a user's whereabouts using our new 'Trace Report' function. By searching for a specific user you will be able to identify other users and resources that will have come into contact with them on a specified date. This will primarily be used for Covid-19 track and trace at first. This report can be exported in either PDF or CSV format.

Resource Description on Map

Admins will be able to enter a description for a resource that will appear when a user clicks on the resource on the map view.

Book For Other Users

From a manager's perspective, it's important to be able to book a desk on behalf of your team members if you're planning a day in the office.

To book a desk on behalf of other users you need to be given the 'Manager', 'Advanced Manager' or 'Admin' role.

Navigate to the Floor Maps page and click on any desk and you'll be shown a 'Book on Behalf of' option.

If you toggle this on you'll be able to search for and select a user to book on behalf of.

The booking process from there on is identical to normal. The booking will appear in the specified user's calendar and allow the user to edit or cancel the booking should they wish.

Note that some users may be hidden from this search if they've been given the 'Hidden User' role.

🚀 Workspace

Introducing 'Workspace'!

A new page within UMA that gives you a holistic view of your physical or virtual workspace, allowing you to book and manage all resources from a map view and a list view.

Additionally, we have added the ability to book and manage 'Parking Spaces' and 'Other Resources'. These resources can be added within the 'Resources' page just like a 'Desk' or a 'Meeting Room'.

'Other Resources' have been added as a generic resource to allow you to create anything you would like to book, for example a pool car or a locker.

We've also added all live occupancy charts for desks, meeting rooms, parking spaces and other resources to the dashboard which can be filtered based on building/floor, date or resource type.

'Workspace' will be built out throughout 2022 to help you manage your working day in a hybrid working environment.

My Bookings

'My Bookings' gives users the functionality to manage their own room and desk bookings from within the UMA web application. Organisers of desk and room bookings will be able to view, edit and cancel the bookings they've made in a week by week view.

Hover State for Floor Map

Users will be able to hover over a resource on the floor map to see the resource name, availability and description.

Date Format Setting

An update to the user account settings to provide an option for US date format.