Regional settings are used to display the correct time, language and time format on UMA applications.

User sync

Choose an option below to understand more about user sync.

Find a teammate

This setting allows users to locate others users on the map view and the planner home page.

'Planner' home page

Enable the planner home page to help your staff plan their working week.

UMA is equipped to autonomously schedule or cancel meetings by detecting occupancy through a range of integrated sensors.

To set up automatic booking or release, start by incorporating an occupancy sensor from our list of integration partners.

Once integrated, you can customise the device settings to automatically schedule or release based on a predefined duration of occupancy or lack thereof in the area.

For more information on these settings click .

Follow our sensor deployment guides .

Select a personalised colour scheme, incorporate your company's branding, or upload your logo to replace the default UMA theme/logo.

You can pick from a colour palette or input your own colour codes to alter UMA's theme.

Additionally, you have the option to upload a custom logo using the upload file button. This logo will take the place of the current logos on the web portal and all UMA applications.

Application background image

To upload a custom image to your booking panel or visitor management application. Upload a theme image and preview before deploying.

The support information is utilised to appear on the UMA booking panel, providing users with the necessary contact details for assistance with the booking panel or meeting room.

Enter a telephone number or/and an email address here that employees can use.

Enable visitor management

Use this setting to enable visitor management for your organisation.

If you turn on visitor management, any user in your organisation will be able to invite guests to your buildings.

Hide visitors in emails

When enabled, a BCC rule will enforce the hiding of visitor names and emails from all visit-related emails/events.

Allow unplanned visits

Use this setting to allow ad hoc check ins from the visitor kiosk. This will allow anybody to walk into your building and check in.

Any check ins will appear in the visitor log.

Keep everyone on track and eliminate last-minute surprises with customisable, timely email alerts that ensure your team is always prepared for meetings and office visits.

To configure booking reminders, navigate to your company settings and find the booking reminders section.

Create reminder

Start by adding a reminder and you will see the following form.

Choose between a desk or a meeting room and a reminder time that makes sense for your business' needs.

You can choose the default email content for desks and rooms or use your own wording.

• The default content for desks is as follows:

"Gentle reminder, you have an upcoming visit to the office. Please confirm your attendance below."

• The default content for meeting rooms is as follows:

"Gentle reminder, you have an upcoming meeting in <resource_name> at <event_time>. Please confirm your attendance below."

You can also use the following variables to help bring more context into a reminder:

• <event_date>

• <event_time>

• <resource_name>

• <resource_type>

Preview reminder

Preview your reminder in real-time to see what users will experience. Your logo and header colour will be shown in your company branding.

Reminder actions

Reminder emails will include buttons for users to promptly confirm or decline their attendance for a booking.

For desks, the following actions will occur:

• Yes, count me in - The desk booking will remain and you will be redirected to UMA with confirmation.

• No, I'm not coming in - The desk booking will be cancelled and you will be redirected to UMA with confirmation.

For meeting rooms, the following actions will occur:

• Yes, count me in - The meeting booking will remain and you will be redirected to UMA with confirmation.

• No, I'm not coming in - The meeting room resource will be removed from the meeting but the meeting event will remain. You will be redirected to UMA with confirmation.

To configure settings for your organisation, choose from one of the below options.