Milesight IoT Integration

We're thrilled to introduce an exciting new integration with our esteemed sensor partner, Milesight.

This collaboration represents a significant advancement in our IoT capabilities, as we join forces with one of the foremost manufacturers in the global IoT industry.

With this integration, you now have the opportunity to seamlessly integrate Milesight sensors into the UMA platform, allowing for comprehensive insights into both occupancy patterns and the environmental conditions within your building.

To find out more about Milesight’s IoT range click here.

Energy Monitoring Sensors

In response to your evolving needs, we've enriched our device catalog with the inclusion of several cutting-edge energy monitoring solutions:

• Cisco Meraki MT40

• Pressac Current Monitoring Sensor

• Pressac Pulse Counter

By combining the data generated by these sensors with the analytical power of our insights dashboard, you'll gain an insightful, granular understanding of your energy consumption. This visibility extends to both meter-level and device-level usage patterns.

Temperature Preference

Your comfort and convenience are paramount to us.

To that end, we've implemented a temperature preference feature. You now have the flexibility to toggle between Celsius and Fahrenheit, ensuring that you're viewing sensor data in a format that suits you best. Additionally, your chosen preference will be saved for future sessions.

You can find this setting in your user preferences.

Insights Update

Our latest update includes the integration of three new tabs within the insights dashboard:

• Ambient Noise

• Sound Level

• Energy

These tabs empower you to closely monitor crucial data points sourced from IoT sensors, both within the Insights dashboard and the device insights page.

To streamline your experience, we've also made the new table view the default option, facilitating effortless navigation through extensive sensor data.

Booking Report Update

Our commitment to providing comprehensive, actionable insights is reflected in a substantial upgrade to the booking report feature.

Designed to empower managers and data analysts, this update furnishes an even broader spectrum of data points, including:

• Number of attendees (invited)

• Number of attendees (accepted)

• Number of attendees (tentative)

• Number of attendees (declined)

• Meeting Type (Planned or ad hoc)

• Average temperature (during booking time period)

• Average air quality (during booking time period)

• Average humidity (during booking time period)

• Average CO2 levels (during booking time period)

• Average PM levels (during booking time period)

• Average occupancy (during booking time period)

• Maximum occupancy (during booking time period)

• Average sound level (during booking time period)

• Average ambient noise (during booking time period)

• Energy consumption (during booking time period)

Booking Web App - Occupancy Logic Improvement

In our ongoing pursuit of enhancing user experience, we've implemented a logic improvement in the booking web application.

Now, when a people count sensor is seamlessly integrated with a room in UMA, the application will dynamically update to display 'Room Occupied' rather than 'Room Available' upon detecting the presence of individuals within the room. This refinement ensures that the displayed information accurately reflects the real-time availability status of the room.

Visitor Management Updates

We are thrilled to announce the latest update to our Visitor Management solution!

We've been hard at work, listening to your valuable feedback and striving to make your experience even more seamless and efficient.

Ad Hoc Visitors

Gone are the days of cumbersome visitor pre-registration! With our updated kiosk, visitors can now check in without being invited. Whether it's a surprise client meeting, an impromptu interview, or a last-minute VIP guest, our enhanced kiosk offers a new level of flexibility.

✓ Instant Registration: Visitors can effortlessly check in directly from the kiosk interface without being pre-registered. ✓ Streamlined Notifications: Automatic alerts are sent to the host, guaranteeing they're always informed of their guest's arrival.

Employee Check-In/Check-Out

Why stop at managing visitors? We understand the importance of seamless employee attendance tracking, and that's why we've integrated an employee check-in / check-out solution into our kiosk!

🕐 Real-Time Monitoring: Gain instant visibility into employee presence from the visitor / employee log. 📈 Data-Driven Insights: Leverage comprehensive reports to understand visitor or employee attendance in your building.

As always, you can turn this feature on or off within your visitor management settings.

Booking Panel Updates

Room Availability Slider

We are thrilled to introduce a new update for our booking panel application - the Room Availability Slider!

Experience a whole new level of visibility with our interactive slider and easily see the availability of rooms throughout the day at a glance.

Get a real-time, color-coded representation of room availability, making it effortless to identify free slots in just seconds.

To book any free slot just tap on the time on the slider to open up a form where you can book anonymously or using your account.

‘Book Now’ Changes

After much feedback we have changed the way the ‘Book Now’ button behaves.

Going forward when you press ‘Book Now’ it will immediately book the room anonymously from the current time.

It will still use the ‘Book Now Duration’ in company or building settings to determine the default booking duration.

Meeting Countdown

We have incorporated a real-time countdown timer that appears during a meeting to communicate the remaining duration of the current session. This feature enables individuals to make better use of the space available by staying informed about the time left.

Customisable Meeting End Time

You can now customise your meeting end time directly from the booking panel allowing you to book longer meetings.

Cisco Meraki Integration (BETA)

Available now in beta, a new integration with Cisco Meraki.

From the integrations page you can now activate the Cisco Meraki integration.

With the integration of Cisco Meraki and UMA, organisations can synchronise their Meraki devices with UMAs platform to effectively manage and track meeting room, floor or zone utilisation and indoor air quality in their buildings.

For more information click here.

Application Background Image

Introducing a highly requested feature for administrators.

With this release, you can now seamlessly customise the appearance of both booking and visitor management applications by uploading a background image.

How to Use:

1. Navigate to company settings.

2. Find appearance.

3. Locate the new theme image feature.

4. Click on the file upload button to choose and upload your desired background image.

5. The system will automatically apply transparency to the image.

6. Utilise the preview option to see how the image will look.

7. Once satisfied, click save to make the background image live in both the booking and visitor management applications.

Room Booking Check In

You can now check into your room booking via the room booking panel!

As an administrator you now have the option to enable or disable the meeting room check in feature. This setting is accessible in both company and building settings under booking policies.

When meeting room check in is turned on, a new configuration option will be available to specify how long before a meeting starts that someone can check in.

This configuration is represented by a free-text field where you can input the desired number of minutes.

The check-in status is now included in the booking report under a dedicated check-in column.

This column provides a quick overview of which bookings have been checked in, offering valuable insights into meeting room utilisation.

How to Use:

1. Navigate to company settings or building settings (depending on your administrative role).

2. Under booking policies, locate the meeting room check in option and toggle it on or off according to your preference.

3. If meeting room check in is turned on, a new field will appear to configure the check in window prior to the meeting starting.

4. Save your changes.

To check in to a meeting room booking:

1. Walk up to the UMA booking panel.

2. Find your booking.

3. Look for the check-in option and check into your booking.

Extend Meeting

You can now extend your meeting directly from the room booking panel.

Users will now see an extend button next to the current meeting on the booking panel if it is possible to extend that specific meeting.

How to Use:

1. Walk up to the UMA booking panel.

2. If your meeting is in progress you will see an extend button.

3. In the extension modal, select your preferred end time for the meeting.

4. Confirm your selection to extend the meeting.

Multiple Day Desk Booking

Now you can conveniently book a desk for multiple days ahead, ensuring you don’t miss out on working in that favourite spot of yours!

Navigate to the map, select a desk, open the date picker and tick ‘Book Multiple Days’... and when you're finished, hit done and your desk is chosen for all the selected days. Choose the slot you need for each day and book!

Please note, as always, this feature can be turned off within the company and building settings.

Tip - Use this in conjunction with the booking threshold setting to restrict people booking the same desk too far in advance.

Assigned Desk

Do you have desks that are assigned to specific employees?

As an admin you can now assign a desk to a user and prevent others from booking.

As an admin, navigate to the Floor Map and click on ‘Edit Map’, then click on the desired desk you would like to assign an employee to.

Within the edit window you will now see a field for an assigned user. Start typing in the name of the employee (please note they have to be a registered user) and their name will appear in the box. Click on the name, click save and then you’re done!

Note that assigned desks can still be booked, but only by the assigned user.

Find A Teammate

This new update makes finding your co-workers super easy!

Navigate to the ‘Find A Teammate’ search bar found at the top right of the ‘My Floor’ page, start typing the name of the colleague you’d like to find and it will auto populate in the list, then click their name and the platform will then show you their location.

The system will also locate and show your colleague even if they are on a different floor inside the building and take you right to the location within the map when you click 'Locate *Colleague Name*’ on the green pop up that appears.

To allow full flexibility with this feature we have included a toggle within the company settings menu should you wish to switch off the ability to find a teammate.

Cisco Webex - Control Hub Integration

Available now in private beta, a new updated integration with Webex Control Hub.

From Control Hub, you can now activate the 'UMA Workspace' integration.

With the integration of Cisco Webex and UMA, organisations can synchronise their Webex devices with UMAs platform to effectively manage and track meeting room utilisation and indoor air quality in their buildings.

Additionally, organisations can utilise UMAs room booking, office map and visitor management applications on the latest Webex hardware, as well as visualise Webex room analytics data on a map view of their office.

For beta access, please contact support@askuma.ai

All Day Desk Booking Update

After much customer demand, we have improved the way we handle ‘All Day’ desk bookings in Outlook and Google calendars.

‘All Day’ desk bookings will now appear at the top of your calendar to avoid cluttering your day to day meetings and tasks.

This configuration will now be the default way we represent ‘All Day’ desk bookings in Outlook and Google calendar.

You can however revert this back to display as working hours by turning ‘All Day Calendar Display’ to ‘on’ in your company or building settings.

📈 Insights Dashboard

We are excited to introduce the Insights dashboard v2.0, a powerful tool designed to provide you with a comprehensive view of your building's environmental metrics, occupancy data, and integrated IoT and video conferencing data. This release combines live and historical data to empower you with actionable insights for optimising your building's environment and enhancing productivity.

Here are the key features and improvements in this version:

New Features:

1. Multi-Metric Overview: The Insights dashboard now displays key environmental metrics, including occupancy, temperature, humidity, CO2 levels, TVOC (Total Volatile Organic Compounds), and particulate matter in real-time. Get a holistic view of your building's indoor environment at a glance.

2. Live Data Streams: Monitor real-time data from sensors installed throughout your building, ensuring you can react quickly to any fluctuations or anomalies. The live data updates at regular intervals, providing you with up-to-the-minute insights.

3. Historical Data Analysis: Dive deeper into historical data trends with an enhanced analytics feature. Visualise historical data for each metric through interactive graphs and charts, making it easier to identify patterns and optimise your building's environment over time.

4. Integration with IoT Vendors: Insights dashboard v2.0 seamlessly integrates with multiple IoT vendors, allowing you to aggregate data from various sensors and devices. This integration ensures that you have access to the most accurate and diverse data sources.

5. Video Conferencing Integration: Integrate data related to occupancy, temperature, humidity and TVOC levels in different parts of your building directly from your video conferencing devices.

6. Multi-Sensor Visualisation: You can now view multiple sensors within one resource and visualise the data from these sensors on a single chart at the resource level. This feature simplifies the monitoring of various metrics within a specific area, making it easier to identify correlations and optimise environmental conditions.

Device Page Insights:

In addition to the main dashboard, we've also introduced Insights on the device page.

Now, when you access specific IoT devices or sensors, you can view detailed insights and historical data related to that device. This feature allows for more in-depth analysis and fine-tuning of individual components within your building's environment.

Supported Vendors:

Cisco Webex - https://www.webex.com/

Cisco Meraki - https://meraki.cisco.com/

Jabra - https://www.jabra.co.uk/business/video-conferencing

Irisys - https://www.irisys.net/technology/vector-4d-people-counter

Pressac - https://www.pressac.com/

Milesight - https://www.milesight.com/iot/

Meeting Room Booking Improvements

Booking Flow

We are excited to introduce a new update for meeting room booking that enhances the user experience and provides improved functionality.

This update focuses on allowing any user to book meeting rooms with selected start and end dates/times and easily manage participant availability.

Here are the details of the update:

1. Start and End Date/Time Selection:

   • When booking a meeting room via the map or list view, you will now see new fields to pick a start and end date/time for your booking.

   • The existing "From" and "Duration" fields have been replaced with start and end date/time fields.

   • A text description will be displayed underneath these fields, indicating the duration between the start and end time.

2. Participant Availability:

   • In the "Add Participants" field, when you add a participant, their availability will be displayed based on the set time mentioned above.

   • If you modify the set time, the free/busy status of the participants will be automatically updated accordingly.

3. Suggested Times:

   • The "Available times" section at the bottom of the sidebar drawer has been replaced with "Suggested Times."

   • Similar to Microsoft Teams, this feature recommends suitable times based on the availability of the organiser, resources, and participants, considering the set time at the top of the drawer.

   • By selecting a suggested time, the set time at the top of the drawer will be updated, and the participants' availability status in the "Add Participants" field will reflect the change.

4. Booking Confirmation:

   • A "Book" button has been added at the bottom of the page to confirm the booking based on the set time at the top of the drawer.

   • If you select a time when the chosen resource is unavailable, the "Book" button will be disabled, and a message will inform you that the resource is not available during that time.

5. Editing Bookings:

   • When editing a booking from the "My Floor" or "My Bookings" sections, you will see the same fields as in the add drawer.

   • This ensures consistency and ease of use when modifying existing bookings.

Booking Threshold Policy Update

We are pleased to announce a new update that provides administrators with the ability to restrict booking parking spaces, meeting rooms, and other resources in advance.

This update focuses on enhancing administrative control and ensuring a balanced resource allocation system.

Here are the details of the update:

1. Booking Threshold Configuration:

   • Administrators can now access the "Booking Threshold" setting in the company or building settings.

   • By turning on the "Booking Threshold" setting, administrators can configure different thresholds for various resource types.

   • The setting has been moved from under "Desk Booking Policies" to "Booking Policies" and displays the different resource types when activated.

2. Functionality Similar to Desk Booking Threshold:

   • The "Booking Threshold" setting for resources works similarly to the existing desk booking threshold.

   • It allows administrators to set a limit on how far in advance users can book resources.

3. Booking Process Compliance:

   • When attempting to book any resources through the map, list, or parking view, the system now checks the booking threshold setting at both the building and company levels.

   • The booking process will adhere to the configured booking threshold for the selected resource.

We believe these updates will provide administrators with greater control over resource bookings and ensure fair and efficient allocation of parking spaces, meeting rooms, and other resources.

Please make sure to correctly configure resources in Office 365 and Google Workspace with the same setting otherwise the resource may decline the booking.

Meeting Room Booking Duration Policy

We are excited to introduce a new update that enables administrators to set a maximum date range for meeting room bookings.

This update focuses on providing greater control over meeting room reservation durations, ensuring optimal resource utilisation.

Here are the details of the update:

1. Maximum Booking Duration Configuration:

   • Administrators can now access the "Booking Duration" setting in both the company and building settings.

   • The "Booking Duration" setting allows administrators to specify a maximum number of hours or days that a meeting room can be booked for.

2. Duration Range:

   • The "Booking Duration" setting has the following range specifications:

     • Minimum duration: 1 hour

     • Maximum duration: 60 days

     • Default duration: 1 day

3. Validation for Exceeding Booking Duration:

   • When attempting to book a meeting room for a duration longer than the configured maximum, the system will display validation and provide an appropriate error message.

   • The validation message will read: "Booking a meeting room for longer than 60 days is not supported at this time."

Please make sure to correctly configure resources in Office 365 and Google Workspace with the same setting otherwise the resource may decline the booking.