New Features

• Markdown support in meeting descriptions You can now use Markdown in meeting descriptions within the platform's text editor.

Improvements

• Enhanced translations We've improved the translations across the platform to provide a more seamless experience for our global users.

• User search enhancements (phase 1) Some user search fields now include the email address to help you narrow down your search results. This is the first phase of this improvement, with more user fields to follow in future updates.

• Calendar view improvements

  • Tooltips for resource names: When hovering over resource names, you’ll now see a tooltip displaying the full resource name—perfect for handling long resource names.

  • Page persistence: Changing the date in the calendar view no longer resets you to page 1. You’ll remain on the current page for smoother navigation.

  • Capacity filter update: The capacity filter now allows for selections like "1 and above" or "2 and above" instead of only filtering by the exact capacity.

  • Improved picture scaling: When the calendar view is displaying a smaller amount of resources the images now display correctly without stretching or distortion.

• Device type filter update On the device page, the device type filter now only shows device types specific to your organisation, making it easier to find relevant devices.

Enjoy the improved functionality and enhancements! Let us know if you have any feedback.

Crestron x70 Room Scheduling Panel Integration

We have implemented the ability to control the LEDs on Crestron x70 panels while using the UMA Book WebApp (https://book.meetuma.ai).

After collaborating with Crestron, we are excited to introduce the following new feature:

• LED Light Bar Control on Crestron x70 Panels:

  • The UMA Book WebApp can now control the RGB color, brightness, and blink time of the LED light bars on the Crestron x70 panels.

  • As per the standard UMA logic, LED's will turn red when the room is booked in the calendar or if a people counting sensor has detected people in the room.

  • This functionality is enabled by leveraging Crestron General Web Mode and the Crestron Signal Transport API through Javascript bindings.

How to Enable:

1. Panel Configuration:

   • Navigate to the settings of the Crestron panel.

   • Change the application mode to Crestron General Web mode.

   • Input the UMA Book WebApp URL (https://book.meetuma.ai).

   • Pair the web application following this guide.

Recurring Meetings (Monthly)

Users can now schedule monthly recurring meetings directly from the 'My Floor' view.

Analytics Pro

UMA's latest updates make data-driven decisions effortless—helping you maximise efficiency, improve space utilisation, and create smarter, more sustainable workplaces.

Unlock powerful analytics

Dynamic KPI cards Stay on top of your resource and reservation data with sleek, real-time KPI cards that provide instant insights into usage trends, updated daily, weekly, or monthly.

Optimised usage visualisation Explore resource and room usage like never before. Our enhanced pivot tables and charts ensure accurate insights based on your organisation's unique working hours—no more guesswork!

Deeper reservation insights

Visualise trends that matter Track reservation patterns with trend charts that highlight growth or dips at a glance. Compare current and past performance effortlessly, with dynamic updates and clear visual indicators.

Breakdowns made simple Our intuitive pie charts reveal reservation distribution by resource type, room size, and time of day, empowering you to identify usage patterns with ease.

User-centric performance metrics

Personalised user dashboards Understand how your team utilises resources with tailored charts showcasing individual reservation trends, no-shows, and out-of-hours usage.

Actionable occupancy data

Smart building insights Interactive maps and occupancy metrics now provide a real-time overview of how efficiently your spaces are being utilised. Plus, monitor environmental factors like air quality and noise levels to enhance workplace comfort.

Comprehensive summary All your data, one place. Export raw insights or customise your own charts to get the answers you need.

Fixes and improvements

Enhanced features for UMA Calendar customers

• Recurring meeting details in emails: Confirmation emails for creating, updating, or cancelling recurring meetings now include the recurrence structure for better clarity.

• Advanced manager user roles: Advanced managers can now reset passwords for users with lower permission levels, streamlining user management.

Bug fixes & improvements

• Booking button fix: Resolved an issue where clicking the 'Book' button multiple times could create duplicate bookings.

• Quick book rounding: Quick book times on the My Floor page now round up to the nearest half hour for smoother scheduling.

• Recurring meeting validation fix: Corrected an issue where editing a daily recurring meeting series incorrectly triggered a "Minimum duration is 30 minutes" validation error, even when the interval was valid.

Any Time Booking for Desks

We are excited to announce Any Time Bookings for desk resources where users can now book desks for any amount of time, including specific durations such as a few hours. This provides greater flexibility to meet varying schedules and needs.

To enable Any Time Bookings for desk resources, simply toggle on the below setting within Company Settings or Building Settings.

Zone Booking

We are excited to introduce the ability to check in to Zones on a floor map. This new feature allows users to check in to Zones either on the day or in the future. Streamline your workspace management and enjoy the ability to view which Zones users are checked in to.

Building appearance settings

Admins can now configure the appearance settings specific to their buildings.

This new feature enables a higher degree of customisation by allowing different branding elements such as colour schemes, logos, and background images to be applied to the booking panel, visitor management, office map, and count application for each building.

These building-specific settings will override the global company settings, providing unique branding opportunities for each location.

New user lookup integration with Microsoft 365 and Google Workspace

In our latest update, we've streamlined the user lookup process for booking web app panels, making it even easier for admins and users alike.

Now, you can directly search for users from Microsoft 365 or Google Workspace without the need for pre-adding them to the UMA portal. This is a significant enhancement for customers who mainly utilise our booking panels and wish to avoid the cumbersome process of managing user additions manually.

To facilitate this, we've introduced a new option within the company settings.

Admins can now select their preferred user lookup source, choosing between 'UMA' users or 'Calendar' users from Microsoft 365 or Google Workspace. By default, this setting is configured to 'UMA' users, ensuring continuity for existing setups while offering flexibility for those looking to leverage their existing user base in Microsoft 365 or Google Workspace.

This release focuses on resolving production issues, improving scheduling and recurring event functionality, enhancing the home page experience, and addressing translation and device support needs.

Enhancements:

Device library update

• Added support for the Milesight VS370 room sensor.

Bug fixes:

Scheduling and recurring event improvements

• Resolved issues where setting a recurring start date in the future and changing the recurrence type (e.g., to weekly) caused the start date to incorrectly revert to a previous date.

Parking view improvements

• Enhanced the parking view by ensuring it defaults to the preferred building with no floor preselected and displays only parking spaces for the selected building, improving clarity and navigation.

• Fixed dark mode hover functionality so that resource colours display correctly when hovering over items in the list or parking view.

Home page improvements

• Improved the home page schedule drawer icons.

• Improved the schedule drawer event order to handle recurring meetings.

Booking and resource management

• Addressed errors in busy resource booking cards for better clarity and reliability.

• Fixed inconsistencies in desk organiser details, ensuring accurate information is displayed.

• Resolved French translation issues across the app.

Email and integration fixes

• Corrected UI issues in notification reminder emails to provide support for older Outlook versions.

• Fixed an invalid link for the "Learn More" button in the MS Calendar integration.

Resource Images

We are excited to announce a new feature that enhances the user experience by displaying images of resources.

This feature aims to provide users with a visual representation of meeting rooms, desk areas, and other reservable resources, allowing for better decision-making before making reservations.

When navigating to 'My Floor' and clicking on a resource, users will now see the image of the resource at the top of the side drawer. This visual aid helps users quickly identify the resource and understand its layout and amenities.

To get started, as an administrator, navigate to resources and whilst adding or editing a resource you will see an option to upload an image.

Vecos Locker Integration

We are excited to announce the release of the Vecos locker integration feature within the UMA app. This new functionality allows administrators to seamlessly connect their Vecos locker tenant to the UMA app, enabling employees to easily claim, open, and release lockers directly from the app.

• Streamlined Locker Management: Simplifies the process for employees to manage lockers via the UMA app.

• Secure Access: Ensures that only authorised users can open and use lockers that they have reserved.

Microsoft 365 Lite Integration

We are pleased to announce an enhancement to our Microsoft 365 integration, offering more flexibility in how you connect and consent to permissions. This update introduces two distinct permission scopes: a full permission scope and a lighter Graph API permission scope for calendar integration.

1. Full Permission Scope:

   • Purpose: Provides comprehensive access to Microsoft 365 functionalities.

   • Permissions Included:

     • calendars.readwrite

     • group.read.all

     • groupmember.read.all

     • place.read.all

     • user.read.all

   • Capabilities:

     • Full calendar access and management.

     • Reading all group details and members.

     • Accessing resource information.

     • Syncing user profiles including photos.

2. Lite Permission Scope:

   • Purpose: Offers a streamlined integration for basic calendar functionalities.

   • Permissions Included:

     • calendars.readwrite

     • place.read.all

   • Capabilities:

     • Basic calendar access and management.

     • Accessing resource information.

   • Limitations:

     • No profile photo sync from Microsoft.

     • No group user sync.

To get started, follow the guide here.

Visitor management improvements

Hide visitor details in emails

• New setting: Admins can now utilise the new ‘Hide Visitors in Emails’ setting, available in the Visitor Management section of Company or Building Settings.

• Setting:

  • The setting is defaulted to OFF.

  • When enabled, a BCC rule will enforce the hiding of visitor names and emails from all visit-related emails/events.

• Applies to:

  • Visit emails triggered during creation, updates, or cancellations of visits.

  • Supported integrations include UMA Calendar, Microsoft Calendar, and Google Calendar.

  • Works seamlessly for calendar event-based notifications as well as standard email notifications.

All buildings filter

• Users across all roles can now select an ‘All Buildings’ filter on the Visitors page, enabling the ability to view visit data across multiple buildings in one consolidated view.

Export enhancements

• For Admin and Advanced Manager roles:

  • The ‘Export all to CSV’ and ‘Emergency Report’ CSV now include new columns:

    • ‘Visitor Email Address’: Provides the email address of the visitor for better reporting and management.

    • 'Building': Displays the building associated with each visit, enabling easier identification and filtering of visit data.

Occupancy sensor data on the Office Map Application

• Feature overview: Users can now view occupancy sensor data directly within the ‘Desks and Rooms’ view of the Office Map.

• Details:

  • Occupancy sensors assigned to resources (desks and rooms) will display their real-time status, similar to the ‘My Floor’ map page.

  • This provides greater visibility into the availability and usage of office resources, helping teams optimise workspace utilisation.

Recurring meeting improvements

Meeting room availability check for recurring meetings

• Informed booking process: When setting up a recurring meeting, users will now be notified if the selected meeting room is unavailable for any event in the series.

• If the room is busy for one or more events, a notification message will display highlighting the event clashes.

We’ve addressed important issues related to recurring room bookings and their adherence to neighbourhood and booking threshold policies. These updates ensure compliance with configured policies and improve the user experience.

Fix: Neighbourhood and Teams policies for recurring room bookings

Issue overview

• Problem: Recurring room bookings did not respect neighbourhood or team policies. For example:

  • If policies disallowed bookings on specific days (e.g., Wednesdays), users could still book a recurring meeting that included those days.

• Resolution:

  • Recurring bookings now adhere to neighbourhood and team policies.

  • Days that are restricted by policies will be greyed out on the date picker, preventing users from selecting them for recurring bookings.

Fix: Room Booking Threshold policies for recurring room bookings

Issue overview

• Problem: Recurring room bookings bypassed company or building Room Booking Threshold policies. For example:

  • If a threshold limited bookings to 4 days, users could still book recurring meetings exceeding this limit (e.g., 6 days).

• Resolution:

  • Recurring bookings now comply with room booking thresholds set in company or building settings.

  • Greyed-out dates will now appear in the date picker for dates beyond the allowed threshold, similar to standard bookings.

Default resource type for Calendar View

What’s new?

• The ‘Room’ resource type is now set as the default selection in the Calendar View.

  • Users will automatically see room bookings displayed when accessing the Calendar View, streamlining the experience for those primarily managing room resources.

Why this update?

• Simplifies navigation for users who predominantly manage room resources.

• Reduces the need to manually switch resource types, saving time and enhancing efficiency.

Milesight VS121 line crossing counting support

We have now added support to count people within a space using the Milesight VS121 line cross mode.

Fixes and improvements

1. Edit/Cancel desk bookings:

   • Users can now edit or cancel desk bookings even after they’ve been checked in.

2. Room count by capacity chart:

   • The chart now resizes correctly, even when displaying a large number of rooms with varying capacities.

3. Capacity filters in calendar and map views:

   • Previously, setting a capacity filter in the Calendar View and switching to the Map View retained the filter incorrectly. This has been fixed, and the capacity filter is now removed when transitioning to the Map View.

4. Recurring booking start date update:

   • Changing weekly or monthly recurrence settings now automatically updates the start date for the booking.

5. Admin and Advanced Manager permissions:

   • Admins and Advanced Managers can now edit or cancel meetings that were automatically booked by the meeting room itself.

6. Quick book resource availability issue:

   • The Quick Book feature on the My Floor page was including seconds in bookings, which caused issues with displaying resource availability. This issue has been resolved.

7. Time picker rounding issues:

   • Fixed rounding issues in time pickers across all resource types to ensure accurate time selection.

Recurring meetings

Users can now schedule recurring meetings directly from the 'My Floor' view. This new feature enables users to create regular team meetings with flexible recurrence options.

Key Features

1. Recurrence Setting:

   • When booking a meeting room from the 'My Floor' view, users will see a new option labelled 'Recurrence' after selecting a meeting room.

2. Recurrence Frequency Options:

   • Users can choose from two recurrence options:

     • Daily

     • Weekly

3. Configuration Details:

   • Daily Recurrence

   • Weekly Recurrence:

     • Users can specify the days of the week for the recurrence (e.g., every Monday and Wednesday).

4. Recurrence End Settings:

   • Users can specify either a set number of occurrences or an end date for the recurrence.

5. Editing Recurring Meetings:

   • Users can edit existing recurring meetings and adjust the recurrence settings as needed.

Neat Pulse integration

Admins can now integrate Neat hardware devices with UMA to monitor room occupancy and environmental conditions in real-time. This feature provides valuable insights into how meeting rooms are utilised and the air quality within these spaces.

Key Features

1. Device Integration:

   • Admins can add the following Neat devices using a scalable auto-scan feature:

     • Neat Bar

     • Neat Bar Pro

     • Neat Board

     • Neat Board 50

     • Neat Frame

     • Neat Pad

     • Neat Center

   • The system will fetch and display basic device details from the Neat API upon adding each device.

2. Occupancy and Environmental Monitoring:

   • The following data is now available for relevant integrated devices:

     • Device Name

     • Occupancy

     • Temperature

     • Humidity

     • CO2 Levels

     • Air Quality (VOC)

   • Occupancy and environmental data are continuously collected from the Neat devices and updated every 5 minutes. If occupancy changes, updates are triggered immediately.

3. Data Visualisation:

   • Live and historical data from Neat devices are accessible on the main Insights dashboard and Device Insights pages.

   • Device-specific information is also shown on device cards or zone views, allowing admins to monitor data directly from the associated meeting rooms.

Introducing the Planner Home Page: Your Week at a Glance

We’re thrilled to announce the launch of the Planner Home Page, a game-changing feature designed to help you stay organised and connected with your team.

Say goodbye to scattered schedules and hello to a streamlined, insightful view of your week and your team’s activities.

What’s New?

A clearer picture of your week

Personalised schedule: View your working days complete with essential details like:

• Your status for the day (Office, Home, Travelling for Business, or Holiday).

• Building and floor information.

• Occupancy levels and the number of colleagues planning to be in the office.

• A snapshot of your upcoming bookings, or a quick-action button to plan your day if you don’t have any yet.

Automatic status updates:

• When you book a resource, your working location status will automatically update to Office.

Seamless navigation:

• Quickly jump between weeks with intuitive arrows or the date picker.

• Hit ‘Today’ to return to the current week in an instant.

Stay in sync with your team

• Team schedules at a glance: Dive into your team’s activities with an easy-to-navigate calendar.

  • View team members’ weekly statuses alongside their name and profile picture.

  • Access multiple team tabs if you’re part of several groups.

• Quick search: Instantly find teammates using a powerful search bar, so you’re never left wondering who’s where.

Save time with custom links

• Your personal resource hub: Access frequently used URLs directly from the new ‘Links’ tab.

  • Add your own links:

    • Use the ‘Add’ button to create shortcuts with custom names and URLs.

    • Links are validated to ensure they are functional and display their favicon for easy recognition.

The Planner Home Page combines all your scheduling and team information into one cohesive, easy-to-use interface. Whether you’re planning your workweek or coordinating with your team, this feature helps you save time and stay informed.

Optional teams feature setting

We’ve introduced a flexible setting that allows organisations to decide whether or not to display teams on the home page. This ensures you have control over how the feature is used.

For example, some customers prefer to keep teams hidden on the home page because they use teams specifically for neighbourhood bookings. This setting gives you the choice to tailor the experience to your organisation’s needs.

Get started today

Log in to your account (as an administrator) and turn on the new Planner Home Page setting in your Company Settings.

Recommendations prior to turning on:

New floor capacity setting

We’ve added a new ‘Floor Capacity’ setting to enhance your home page insights. This can be configured by adding or editing a floor on the ‘My Floor’ page. By entering the capacity, you’ll unlock valuable insights on the home page, showing how many people are coming into the office compared to the capacity of the floor they’re assigned to.

Create teams for better collaboration

With the Teams feature, you can organise your colleagues into teams within your organisation. This allows you to see which days your team members plan to be in the office, making it easier to coordinate schedules and plan your workweek.

Fixes and improvements

• Extended recurring meetings: You can now schedule recurring meetings for dates beyond one year into the future.

• Booking reminder fix: Resolved an issue where meeting room booking reminders were unintentionally removing descriptions from certain meetings.

Calendar View

We are thrilled to present the new Calendar View! This intuitive interface allows you to easily check the availability of all resources on a floor. Effortlessly book and manage meeting rooms, desks, and parking spaces.

Booking administrators such as Executive Assistants (EAs) and Personal Assistants (PAs) can now enjoy a quick and comprehensive overview of each resource's bookings through a new calendar view available on the 'My Floor' page. This feature is designed to streamline the process of managing and viewing bookings for meeting rooms, desks, parking spaces, and other resources.

User Roles and Permissions

• All users can view and book resources from the calendar view.

• Relevant user roles can book, edit, and cancel bookings on behalf of others.

• Meeting Rooms:

  • Admins/Advanced Managers: Can view meeting subject and organiser.

  • Users/Hidden Users/Managers: Busy slots show as 'busy'.

• Desks and Parking Spaces: Organiser details visible to all user roles.

This new feature enhances the efficiency and ease of managing resource bookings, ensuring that booking administrators and users have a seamless experience in viewing and managing resources.

Booking Reminders

Introducing a game-changer for admins: Smart Booking Reminders! Now you can effortlessly set up reminders to notify employees of their upcoming desk or meeting room bookings. Keep everyone on track and eliminate last-minute surprises with customisable, timely email alerts that ensure your team is always prepared. Upgrade your booking management with this essential new feature!

Use our handy configuration template to configure a reminder email to your users in your own branding.

For further information on setting up reminders, follow the guide here.

Manage other users meetings

We are excited to announce a new feature that is now available to all customers.

With this update, you have the power to book and manage meeting room bookings not only for yourself but also on behalf of other users. This enhancement is perfect for team leads, secretaries, and anyone responsible for coordinating meetings.

Key features

• Book on behalf: Easily book meeting rooms on behalf of other users, ensuring everyone has a space when they need it.

• Manage bookings: View, modify, or cancel existing bookings made for others, directly from your account.

• Permissions control: Full control over who can book and manage meetings on behalf of others, ensuring security and privacy.

We believe this feature will streamline the process of managing meetings and ensure that coordinating schedules is easier than ever.

Find out more here.

Microsoft Entra ID SCIM Integration

We are excited to announce our integration with Microsoft Entra using the System for Cross-domain Identity Management (SCIM) protocol. This new feature enables you to seamlessly provision users directly to our product using Microsoft Entra's robust identity management capabilities.

Key benefits include:

• Streamlined user provisioning: Automatically create, update, and deactivate user accounts in our product from Microsoft Entra, simplifying the user lifecycle management.

• Enhanced security: Reduce the risk of unauthorised access by ensuring user access is accurately reflected across systems in near real-time.

• Improved efficiency: Save time and reduce manual errors by automating the user provisioning process.

Getting started:

To begin using the Microsoft Entra SCIM integration, visit our documentation here for a step-by-step guide on setting up and configuring the integration.

We are committed to providing you with tools that make managing digital identities easier and more secure. This integration is a testament to that commitment.

Live sensor data improvements

• Live data visibility: All user roles now have access to live occupancy and environmental data directly on the floor map page. This update ensures that every user can easily view and understand the current status of the workspace environment, including temperature, air quality, and occupancy levels.

• 'Away' status for all user roles: To enhance workplace management and planning, we have added the 'Away' status indicator for each resource on the floor map. This feature allows users to quickly see if a person is currently at their booked resource or away, facilitating better collaboration and space utilisation.

These enhancements are designed to improve your experience by providing real-time insights into your workplace environment and occupancy.

Last login information

The Users table now includes a 'Last Login' column, showcasing the most recent login date and time for each user. This update enables administrators to monitor user engagement and identify inactive accounts easily.

Booking web application updates

Disable booking

We have added an option in the booking web application to allow you to disable booking completely from the panel side.

Disable anonymous bookings

We have added an option in the booking web application to allow you to disable anonymous bookings from the panel. When this setting is on, you will only be able to book using your account.

To find out more about the UMA booking application click .

Neighbourhoods

Office neighbourhoods refer to the various sections or areas within a workplace that are often organised based on departments, teams or functions.

Think of them as mini-communities within the larger office space, where groups of colleagues with similar roles or responsibilities work in proximity to one another.

Within UMA you can now create a neighbourhood by grouping together a collective of resources on the same floor.

The neighbourhood can then be set up to allow bookings for different groups of users on different days of the week. You can be as flexible as you want to accomplish an efficient hybrid working environment.

Teams

A team in UMA is a group of work colleagues who are affiliated with a particular department or specialised group within an organisation.

Teams typically collaborate on projects, tasks or initiatives related to their shared objectives.

In the context of resource management, such as booking meeting rooms or other office resources, teams are granted specific privileges or access based on their group affiliation, enabling them to efficiently coordinate and utilise these resources for their collective work purposes.

Within UMA you can now create a team by grouping users together.

Teams can then be assigned to neighbourhoods to establish booking policies against resources in your office environment.

New login page and authentication method

We're excited to announce significant updates to our app that will make logging in more user-friendly and secure.

The login page has been refreshed with a modern design, providing a more intuitive user experience.

You will now need enter your work email address to sign in and we will take care of the rest!

Office 365, Google Workspace and Okta users will be diverted to their respective authentication providers to log in.

How it works:

2. Enter your work email address.

3. You will be redirected to either Microsoft, Google or Okta authentication.

4. Enjoy secure access to our app!

New integrations page layout

We're excited to announce updates to our integrations page!

We've added Okta and also separated the Microsoft and Google services for both OAuth and calendar integrations, making it easier for you to customise your experience.

Here's what's new:

• Okta authentication: Securely log in using your Okta credentials.

• Separated microsoft integrations:

  • OAuth for secure login.

  • Calendar integration for seamless schedule management.

• Seperated google integrations:

  • OAuth for secure access.

  • Calendar integration to keep your agenda in sync.

Okta integration

This update brings enhancements to our system with the introduction of Okta Authentication.

This integration allows users to securely log in with their Okta credentials, streamlining the authentication process while ensuring the highest level of security.

• Okta authentication: Users can now utilise their Okta credentials for a secure and quick login experience.

• Enhanced security: Leveraging Okta's robust security framework, we ensure your data stays protected at all times.

This integration simplifies the login process, significantly enhances security, and ensures a seamless user experience.

QR code check in + Milesight panel integration

You can now print QR codes to enable employees to quickly book and check into desk and meeting room bookings.

How it works:

1. As an admin, navigate to the resources page and click on the resource ellipsis to find the QR code button.

2. Click on the QR code button and it will show the QR code for that resource which can either be scanned or printed.

3. Once scanned you can quickly book the space you need on the spot.

Booking Panel Updates

Room Availability Slider

We are thrilled to introduce a new update for our booking panel application - the Room Availability Slider!

Experience a whole new level of visibility with our interactive slider and easily see the availability of rooms throughout the day at a glance.

Get a real-time, color-coded representation of room availability, making it effortless to identify free slots in just seconds.

To book any free slot just tap on the time on the slider to open up a form where you can book anonymously or using your account.

‘Book Now’ Changes

After much feedback we have changed the way the ‘Book Now’ button behaves.

Going forward when you press ‘Book Now’ it will immediately book the room anonymously from the current time.

It will still use the ‘Book Now Duration’ in company or building settings to determine the default booking duration.

Meeting Countdown

We have incorporated a real-time countdown timer that appears during a meeting to communicate the remaining duration of the current session. This feature enables individuals to make better use of the space available by staying informed about the time left.

Customisable Meeting End Time

You can now customise your meeting end time directly from the booking panel allowing you to book longer meetings.

Cisco Meraki Integration (BETA)

Available now in beta, a new integration with Cisco Meraki.

From the integrations page you can now activate the Cisco Meraki integration.

With the integration of Cisco Meraki and UMA, organisations can synchronise their Meraki devices with UMAs platform to effectively manage and track meeting room, floor or zone utilisation and indoor air quality in their buildings.

Meeting Room Booking Improvements

Booking Flow

We are excited to introduce a new update for meeting room booking that enhances the user experience and provides improved functionality.

This update focuses on allowing any user to book meeting rooms with selected start and end dates/times and easily manage participant availability.

Here are the details of the update:

1. Start and End Date/Time Selection:

   • When booking a meeting room via the map or list view, you will now see new fields to pick a start and end date/time for your booking.

   • The existing "From" and "Duration" fields have been replaced with start and end date/time fields.

   • A text description will be displayed underneath these fields, indicating the duration between the start and end time.

2. Participant Availability:

   • In the "Add Participants" field, when you add a participant, their availability will be displayed based on the set time mentioned above.

   • If you modify the set time, the free/busy status of the participants will be automatically updated accordingly.

3. Suggested Times:

   • The "Available times" section at the bottom of the sidebar drawer has been replaced with "Suggested Times."

   • Similar to Microsoft Teams, this feature recommends suitable times based on the availability of the organiser, resources, and participants, considering the set time at the top of the drawer.

   • By selecting a suggested time, the set time at the top of the drawer will be updated, and the participants' availability status in the "Add Participants" field will reflect the change.

4. Booking Confirmation:

   • A "Book" button has been added at the bottom of the page to confirm the booking based on the set time at the top of the drawer.

   • If you select a time when the chosen resource is unavailable, the "Book" button will be disabled, and a message will inform you that the resource is not available during that time.

5. Editing Bookings:

   • When editing a booking from the "My Floor" or "My Bookings" sections, you will see the same fields as in the add drawer.

   • This ensures consistency and ease of use when modifying existing bookings.

Booking Threshold Policy Update

We are pleased to announce a new update that provides administrators with the ability to restrict booking parking spaces, meeting rooms, and other resources in advance.

This update focuses on enhancing administrative control and ensuring a balanced resource allocation system.

Here are the details of the update:

1. Booking Threshold Configuration:

   • Administrators can now access the "Booking Threshold" setting in the company or building settings.

   • By turning on the "Booking Threshold" setting, administrators can configure different thresholds for various resource types.

   • The setting has been moved from under "Desk Booking Policies" to "Booking Policies" and displays the different resource types when activated.

2. Functionality Similar to Desk Booking Threshold:

   • The "Booking Threshold" setting for resources works similarly to the existing desk booking threshold.

   • It allows administrators to set a limit on how far in advance users can book resources.

3. Booking Process Compliance:

   • When attempting to book any resources through the map, list, or parking view, the system now checks the booking threshold setting at both the building and company levels.

   • The booking process will adhere to the configured booking threshold for the selected resource.

We believe these updates will provide administrators with greater control over resource bookings and ensure fair and efficient allocation of parking spaces, meeting rooms, and other resources.

Please make sure to correctly configure resources in Office 365 and Google Workspace with the same setting otherwise the resource may decline the booking.

Meeting Room Booking Duration Policy

We are excited to introduce a new update that enables administrators to set a maximum date range for meeting room bookings.

This update focuses on providing greater control over meeting room reservation durations, ensuring optimal resource utilisation.

Here are the details of the update:

1. Maximum Booking Duration Configuration:

   • Administrators can now access the "Booking Duration" setting in both the company and building settings.

   • The "Booking Duration" setting allows administrators to specify a maximum number of hours or days that a meeting room can be booked for.

2. Duration Range:

   • The "Booking Duration" setting has the following range specifications:

     • Minimum duration: 1 hour

     • Maximum duration: 60 days

     • Default duration: 1 day

3. Validation for Exceeding Booking Duration:

   • When attempting to book a meeting room for a duration longer than the configured maximum, the system will display validation and provide an appropriate error message.

   • The validation message will read: "Booking a meeting room for longer than 60 days is not supported at this time."

Please make sure to correctly configure resources in Office 365 and Google Workspace with the same setting otherwise the resource may decline the booking.

Milesight IoT Integration

We're thrilled to introduce an exciting new integration with our esteemed sensor partner, Milesight.

This collaboration represents a significant advancement in our IoT capabilities, as we join forces with one of the foremost manufacturers in the global IoT industry.

With this integration, you now have the opportunity to seamlessly integrate Milesight sensors into the UMA platform, allowing for comprehensive insights into both occupancy patterns and the environmental conditions within your building.

To find out more about Milesight’s IoT range click .

Energy Monitoring Sensors

In response to your evolving needs, we've enriched our device catalog with the inclusion of several cutting-edge energy monitoring solutions:

• Cisco Meraki MT40

• Pressac Current Monitoring Sensor

• Pressac Pulse Counter

By combining the data generated by these sensors with the analytical power of our insights dashboard, you'll gain an insightful, granular understanding of your energy consumption. This visibility extends to both meter-level and device-level usage patterns.

Temperature Preference

Your comfort and convenience are paramount to us.

To that end, we've implemented a temperature preference feature. You now have the flexibility to toggle between Celsius and Fahrenheit, ensuring that you're viewing sensor data in a format that suits you best. Additionally, your chosen preference will be saved for future sessions.

You can find this setting in your user preferences.

Insights Update

Our latest update includes the integration of three new tabs within the insights dashboard:

• Ambient Noise

• Sound Level

• Energy

These tabs empower you to closely monitor crucial data points sourced from IoT sensors, both within the Insights dashboard and the device insights page.

To streamline your experience, we've also made the new table view the default option, facilitating effortless navigation through extensive sensor data.

Booking Report Update

Our commitment to providing comprehensive, actionable insights is reflected in a substantial upgrade to the booking report feature.

Designed to empower managers and data analysts, this update furnishes an even broader spectrum of data points, including:

• Number of attendees (invited)

• Number of attendees (accepted)

• Number of attendees (tentative)

• Number of attendees (declined)

• Meeting Type (Planned or ad hoc)

• Average temperature (during booking time period)

• Average air quality (during booking time period)

• Average humidity (during booking time period)

• Average CO2 levels (during booking time period)

• Average PM levels (during booking time period)

• Average occupancy (during booking time period)

• Maximum occupancy (during booking time period)

• Average sound level (during booking time period)

• Average ambient noise (during booking time period)

• Energy consumption (during booking time period)

Booking Web App - Occupancy Logic Improvement

In our ongoing pursuit of enhancing user experience, we've implemented a logic improvement in the booking web application.

Now, when a people count sensor is seamlessly integrated with a room in UMA, the application will dynamically update to display 'Room Occupied' rather than 'Room Available' upon detecting the presence of individuals within the room. This refinement ensures that the displayed information accurately reflects the real-time availability status of the room.

Visitor Management Updates

We are thrilled to announce the latest update to our Visitor Management solution!

We've been hard at work, listening to your valuable feedback and striving to make your experience even more seamless and efficient.

Ad Hoc Visitors

Gone are the days of cumbersome visitor pre-registration! With our updated kiosk, visitors can now check in without being invited. Whether it's a surprise client meeting, an impromptu interview, or a last-minute VIP guest, our enhanced kiosk offers a new level of flexibility.

✓ Instant Registration: Visitors can effortlessly check in directly from the kiosk interface without being pre-registered. ✓ Streamlined Notifications: Automatic alerts are sent to the host, guaranteeing they're always informed of their guest's arrival.

Employee Check-In/Check-Out

Why stop at managing visitors? We understand the importance of seamless employee attendance tracking, and that's why we've integrated an employee check-in / check-out solution into our kiosk!

🕐 Real-Time Monitoring: Gain instant visibility into employee presence from the visitor / employee log. 📈 Data-Driven Insights: Leverage comprehensive reports to understand visitor or employee attendance in your building.

As always, you can turn this feature on or off within your visitor management settings.

📈 Insights Dashboard

We are excited to introduce the Insights dashboard v2.0, a powerful tool designed to provide you with a comprehensive view of your building's environmental metrics, occupancy data, and integrated IoT and video conferencing data. This release combines live and historical data to empower you with actionable insights for optimising your building's environment and enhancing productivity.

Here are the key features and improvements in this version:

New Features:

1. Multi-Metric Overview: The Insights dashboard now displays key environmental metrics, including occupancy, temperature, humidity, CO2 levels, TVOC (Total Volatile Organic Compounds), and particulate matter in real-time. Get a holistic view of your building's indoor environment at a glance.

2. Live Data Streams: Monitor real-time data from sensors installed throughout your building, ensuring you can react quickly to any fluctuations or anomalies. The live data updates at regular intervals, providing you with up-to-the-minute insights.

3. Historical Data Analysis: Dive deeper into historical data trends with an enhanced analytics feature. Visualise historical data for each metric through interactive graphs and charts, making it easier to identify patterns and optimise your building's environment over time.

4. Integration with IoT Vendors: Insights dashboard v2.0 seamlessly integrates with multiple IoT vendors, allowing you to aggregate data from various sensors and devices. This integration ensures that you have access to the most accurate and diverse data sources.

5. Video Conferencing Integration: Integrate data related to occupancy, temperature, humidity and TVOC levels in different parts of your building directly from your video conferencing devices.

6. Multi-Sensor Visualisation: You can now view multiple sensors within one resource and visualise the data from these sensors on a single chart at the resource level. This feature simplifies the monitoring of various metrics within a specific area, making it easier to identify correlations and optimise environmental conditions.

Device Page Insights:

In addition to the main dashboard, we've also introduced Insights on the device page.

Now, when you access specific IoT devices or sensors, you can view detailed insights and historical data related to that device. This feature allows for more in-depth analysis and fine-tuning of individual components within your building's environment.

Supported Vendors:

Application Background Image

Introducing a highly requested feature for administrators.

With this release, you can now seamlessly customise the appearance of both booking and visitor management applications by uploading a background image.

How to Use:

1. Navigate to company settings.

2. Find appearance.

3. Locate the new theme image feature.

4. Click on the file upload button to choose and upload your desired background image.

5. The system will automatically apply transparency to the image.

6. Utilise the preview option to see how the image will look.

7. Once satisfied, click save to make the background image live in both the booking and visitor management applications.

Room Booking Check In

You can now check into your room booking via the room booking panel!

As an administrator you now have the option to enable or disable the meeting room check in feature. This setting is accessible in both company and building settings under booking policies.

When meeting room check in is turned on, a new configuration option will be available to specify how long before a meeting starts that someone can check in.

This configuration is represented by a free-text field where you can input the desired number of minutes.

The check-in status is now included in the booking report under a dedicated check-in column.

This column provides a quick overview of which bookings have been checked in, offering valuable insights into meeting room utilisation.

How to Use:

1. Navigate to company settings or building settings (depending on your administrative role).

2. Under booking policies, locate the meeting room check in option and toggle it on or off according to your preference.

3. If meeting room check in is turned on, a new field will appear to configure the check in window prior to the meeting starting.

4. Save your changes.

To check in to a meeting room booking:

1. Walk up to the UMA booking panel.

2. Find your booking.

3. Look for the check-in option and check into your booking.

Extend Meeting

You can now extend your meeting directly from the room booking panel.

Users will now see an extend button next to the current meeting on the booking panel if it is possible to extend that specific meeting.

How to Use:

1. Walk up to the UMA booking panel.

2. If your meeting is in progress you will see an extend button.

3. In the extension modal, select your preferred end time for the meeting.

4. Confirm your selection to extend the meeting.

Small update...helpful improvements

Booking Confirmation Popup

You can now view your booking or check in to your desk booking immediately after booking a resource.

Meeting Room Resource Changes

You can now assign any room resource to any space on the map, giving you full flexibility of your floor map.

Channel Admin Reporting Changes

It is now possible for the channel admin to run the booking report for all companies.

Find A Teammate

This new update makes finding your co-workers super easy!

Navigate to the ‘Find A Teammate’ search bar found at the top right of the ‘My Floor’ page, start typing the name of the colleague you’d like to find and it will auto populate in the list, then click their name and the platform will then show you their location.

The system will also locate and show your colleague even if they are on a different floor inside the building and take you right to the location within the map when you click 'Locate *Colleague Name*’ on the green pop up that appears.

To allow full flexibility with this feature we have included a toggle within the company settings menu should you wish to switch off the ability to find a teammate.

Cisco Webex - Control Hub Integration

Available now in private beta, a new updated integration with Webex Control Hub.

From Control Hub, you can now activate the 'UMA Workspace' integration.

With the integration of Cisco Webex and UMA, organisations can synchronise their Webex devices with UMAs platform to effectively manage and track meeting room utilisation and indoor air quality in their buildings.

Additionally, organisations can utilise UMAs room booking, office map and visitor management applications on the latest Webex hardware, as well as visualise Webex room analytics data on a map view of their office.

For beta access, please contact support@askuma.ai

All Day Desk Booking Update

After much customer demand, we have improved the way we handle ‘All Day’ desk bookings in Outlook and Google calendars.

‘All Day’ desk bookings will now appear at the top of your calendar to avoid cluttering your day to day meetings and tasks.

This configuration will now be the default way we represent ‘All Day’ desk bookings in Outlook and Google calendar.

You can however revert this back to display as working hours by turning ‘All Day Calendar Display’ to ‘on’ in your company or building settings.

Multiple Day Desk Booking

Now you can conveniently book a desk for multiple days ahead, ensuring you don’t miss out on working in that favourite spot of yours!

Navigate to the map, select a desk, open the date picker and tick ‘Book Multiple Days’... and when you're finished, hit done and your desk is chosen for all the selected days. Choose the slot you need for each day and book!

Please note, as always, this feature can be turned off within the company and building settings.

Tip - Use this in conjunction with the booking threshold setting to restrict people booking the same desk too far in advance.

Parking & UX improvements. You've Asked & We've Listened

Parking Preferences Update

We have now added 'Car Details' to your preferences page. Be sure to add your vehicle to your preferences to make parking space booking a simpler and quicker process.

Hide and Show Occupancy

Wow! More screen real estate!

You can now hide and show the occupancy menu on the map within the 'My Floor' workspace, giving you the ability to make the map view even larger.

Assign Any Resource

We think it should be the customers choice which resources are bookable. This is why you can now book anything from your favourite chair or even your favourite plant!

Just select 'Other Resource' in the drop-down menu when adding your resources.

Other Helpful UX Improvements

You can now remove the filters on the 'Occupancy Insights Dashboard' to allow a more global insight of your building, simply click on the X buttons to remove building and/or floor.

We've added live animations to the 'Insight Cards' to give a quick an easier overview of the people occupying your spaces.

When there are no desk/room resources present the toggle in our office map preferences will default to zones view.

Last but not least we have removed the 'Floor' label if the label already has the word present.

🅿 Car Parking Improvements

Parking Space Attributes

To start we've added some attributes to the car parking resource so you can choose to tag the space as a disabled ♿ or EV charging space 🔌

Car Parking View

We've added a new car parking view to the 'Workspace' page.

This allows you to quickly filter down to view available parking spaces to book on the day you're coming into the office.

You can also easily identify if a space is allocated as a disabled ♿ or EV charging space 🔌.

Administrators, advanced managers and manager roles can understand parking space utilisation and view detailed information about each parking booking.

New Booking Fields

We've added the following fields to the parking booking form:

• Car Registration

• Make

• Model

These fields are mandatory and allow administrators, advanced managers and manager roles to quickly view who is parked in a space by hovering over the booking.

These user roles are also able to book on behalf of and edit or cancel another users parking space booking.

Parking View on Map

We now have basic support to allow parking spaces to be assigned to a map.

Get in touch with the team for more information on this.

Assigned Desk

Do you have desks that are assigned to specific employees?

As an admin you can now assign a desk to a user and prevent others from booking.

As an admin, navigate to the Floor Map and click on ‘Edit Map’, then click on the desired desk you would like to assign an employee to.

Within the edit window you will now see a field for an assigned user. Start typing in the name of the employee (please note they have to be a registered user) and their name will appear in the box. Click on the name, click save and then you’re done!

Note that assigned desks can still be booked, but only by the assigned user.

⬇ User, Resource and Device Filters

An improvement to the user, resource and device management pages to allow you to filter down to what you need to see quickly.

The device and resource page will also default to the building and floor from your preferences allowing you to quickly view data related to your preferred location.

⬇ Nested UMA Applications

An improvement to the way we handle and visualise UMA applications that are assigned to an 'UMA Display Panel' or 'Cisco Webex Navigator'.

Any application (book/count/visitor) assigned to one of these parent devices (hardware) will automatically be nested under its parent device on the device management page.

✏ Edit Resource from the Floor Map

An update to the Floor Map page which has now changed the setting 'Assign Resources' to 'Edit Map'.

As part of this change you can now edit a resource directly from the resource table or by clicking on a resource on the map (while 'Edit Map' is turned on).

❌ Desk Release Improvements

An update to the desk release field to allow you to enter in a time duration between 5 minutes and 12 hours to create more flexibility for companies looking to use this feature.

To use this feature going forward, use the following format: 1h 30m

🚶‍♀️ Visitor Management

Introducing 'Visitor Management by UMA'.

This feature will allow you to invite external visitors to your building and monitor their visit using a check in / out kiosk.

For more information on how to set this up for your organisation click here.

👩 Profile Photo Sync

With this release, we have automatically synced your profile photo from Office 365 and Google Workspace to create a more personalised theme when navigating throughout the platform.

This will allow users to easily identify teammates and where they're located in the office.

To update your profile photo, you will need to change your photo within Office 365 or Google Workspace.

📌 Office Map Kiosk Application

Our new signage application is here!

You can now display your office map in public areas of your office to allow staff and guests to interact with your building digitally.

The office map application will help with finding and booking spaces as well as understanding occupancy and environmental data at floor or zone level.

To get started, navigate to and pair your application using the following steps documented .

✏ Rename 'No Show' to 'Away'

We've renamed the status 'No Show' to 'Away' to improve the understanding of this label.

This helps in circumstances where a user has arrived for their booking but has temporarily left but not cancelled their booking.

📍 Master Zone

You can now create or edit a 'Zone' as a 'Master Zone'.

This setting only applies to the Office Map application.

At this moment in time this will just be used to allow you to choose a specific 'Zone' to represent the amount of people on a floor based on people count data.

Only one master zone can be assigned per floor.

📹 Google Meet Integration

We've integrated directly with Google Meet so your own personal meeting link will be automatically copied into the booking after the booking is processed.

When scheduling a new booking you will now see the Google Meet button shown below, clicking this automatically adds video conferencing capabilities to the meeting.

This feature is only available if you are connected using Google Workspace.

⬇ Nest Devices

You can now view the status of any device added to a resource by clicking on the arrow next to the resource.

Do you have multiple devices assigned to one resource? You can now instantly find out which devices are using what resource by dropping down the arrow to reveal this.

This view also gives you the Last Seen & Status of a device associated with a resource.

📍 Zone Heatmap / Updated Legend

Just like with our office map application, you can now quickly understand occupancy levels by zone or floor by clicking 'Zone View' within the Workspace page. The heatmap will show occupancy levels using traffic light colours.

We've also updated the legend at the bottom of the map to help you understand the different occupancy statuses.

🌍 Support for Spanish, German and Dutch languages.

UMA Vision now has support for Spanish, German and Dutch languages. To change your default language, navigate to your user preferences.

⚙ Updated Cisco Device Library

We have added the following Cisco Webex devices to our device library:

• Cisco Webex Desk Camera 4K

• Cisco Webex Desk Mini

• Cisco Webex Board Pro

• Cisco Webex Room Bar

• Cisco 320

• Cisco 521

• Cisco 522

• Cisco 531

• Cisco 532

• Cisco 561

• Cisco 562

• Bang & Olufsen Cisco 980

Attention Google organisations!

You can now sync your users, calendars and resources with UMA.

Organisations using Google can now log into the UMA platform using Google SSO, sync their calendars and book meeting rooms, desks, parking spaces and any other resource that has a Google Calendar.

Our mobile application and booking panel have also been updated to support the web update.

📍 Zones

Introducing our newest feature, Zones!

Zones represent different areas of your office to allow you to segregate between departments, teams or however you choose to use them.

To get started, add a Zone as a new Resource and assign it an area of the map.

Hit ‘Zone View’ on the map to allow all users to see zone information.

Initially, Zones will be used to visualise live occupancy, temperature, Co2 and humidity data on the map but we’ll soon be adding Zone based booking to allow users to search for available desks and meeting rooms in specific Zones.

To find out more click .

🎛️ Updated 3D Controls

We've enabled the 3D map view for all users and included some really cool control features.

• Full Screen Mode

You can now enter 3D view in full screen to really enhance the visual experience.

• Export 3D Image

You can now export a live 3D view of your office to PNG or JPG to capture a certain live state.

• Bookmarks

Our 3D mapping engine will create pre-defined bookmarks of areas of your office to quickly click on.

• Person View

Enter person view to get a real wayfinding experience of your office floor.

⚙️ UMA People Count Sensor

Our newest device integration is with a time of flight people counting sensor.

This will allow all users to benefit from understanding how occupied certain areas of a building are.

By adding an ‘UMA People Count Sensor’, you can assign this device to a meeting room to help understand meeting room utilisation, or even let it auto book / release the room in the calendar based on occupancy detection.

You can also add this device to a ‘Zone’ to understand when particular areas of a building are busiest throughout the day.

By adding this device to a Kitchen (as an example) you can help staff decide when it suits them to go for lunch based on real time occupancy.

🎅 Our last release of the year is a small update with the following features...

📰 Booking Report Updates

An update to the booking report which will now include the following additional data:

• Checked in status

• Start time of booking

• End time of booking

• Duration of booking

📊 Dashboard Update

We have changed the Daily Peak Usage chart to a line chart.

📅 My Bookings Update

An update to 'My Bookings' to show Microsoft Teams, Webex and Zoom icons relating to which video meeting vendor is being used for each meeting.

⚙️ Azure Active Directory Sync

You can now sync, control and manage your users in UMA from Active Directory.

To help manage your user base in UMA we understand that Active Directory is generally the source of truth for most applications to sync with.

With this in mind we've rapidly developed something we felt was missing in our platform to assist our customers with onboarding and to help cut down on admin time.

To save time adding users to UMA you can now use the sync toggle to add all your users based on groups in AD.

To get started follow the integration guide here.

📊 IoT Device Improvements

We're making live IoT sensor data look a lot cooler now!

You can now see visually appealing live data cards for UMA IoT sensors within the device information.

Data cards will not only give you the current live information but also tell you what that data means, giving you actionable insight.

Data cards have been created for the following:

• Occupancy

• Battery Life

• Signal to Gateway

• Temperature

• Co2

• Humidity

📈 Occupancy Insights

Understanding how many people are utilising your office can be a difficult problem to have when you have no way of capturing that data.

With this in mind, we have created a dashboard to provide live and historical insights based on the number of people in your building as a whole or by floor, zone or meeting room.

By utilising UMA's software combined with hardware by Cisco, Jabra and now Irisys you can deploy GDPR compliant sensors that can detect the number of people in any space at any given time.

By simply installing a sensor at the entrance of your building you can understand in real time the exact amount of people working in your office at any one time.

Over time you can start to see trends and even forward predict and make actionable insight based on this data.

To get started with our occupancy insights dashboard, follow the guide here.

🚶‍♂️ Occupancy Count Application

Alongside our insights dashboard we've created a new digital signage application to support the counting of people in any area.

To help employees understand occupancy in certain areas, this signage application can be used to display the current occupancy vs capacity alongside your corporate branding and informative text about the area.

To improve the employee experience in your building, signage can be displayed throughout an office to help with navigation to certain areas based on real time occupancy levels.

To get started, simply navigate to count.meetuma.ai and pair your application using the steps highlighted in the guide here.

👀 Monitor ANY Network Device - Improvements

You've been able to monitor any network based hardware in UMA for a while now but we've added some improvements into this release to simplify the process.

If you have an 'UMA Collector' deployed on your network you can now add any device the collector finds by its ID in UMA.

To get started, add an 'UMA Collector Device' within the devices page.

🖥️ UMA Booking Application

We're excited to finally release our new booking panel application!

When released, just open book.meetuma.ai on any web based browser and you'll be able to create meeting room signage on any piece of hardware...including the new Cisco Webex Navigator!

As part of this release, the Android booking panel application has been converted to the UMA Booking Application as well. This application type covers both the Web and Android version.

The UMA Booking Application can be paired via Web or Android by following the steps here.

🔌 Cisco Webex Navigator Integration

UMA now supports the Cisco Webex Navigator display panel. The new UMA Booking Application can be displayed on the Navigator and displays occupancy and environmental data based on the Webex device in the meeting room. To get started, follow our Cisco Webex integration guide here and the UMA Booking Application guide here.

🌳 UMA Booking Application - Environmental Data

The UMA Booking Application now displays environmental data based on IoT or Cisco Webex sensor data. Simply install an 'UMA Environmental Sensor' or Cisco Webex video device (that supports environmental data) and add this device to the same resource as your UMA Booking Application.

To add an environmental sensor follow the steps in the article here. To add a Cisco Webex device follow the steps in the article here.

📅 UMA Booking Application - Additional Time Slots

We have added the option to book additional slots throughout the day by clicking on 'Book Now' or 'Reserve'.

These booking slots are based on working hours that are set within Company or Building Settings.

🚀 Workspace Updates

A minor update to the 'Workspace' menu item to now show 'Book a Resource' and 'My Bookings'.

The book a resource menu item will display the floor map and list view to allow you to view and book available resources.

My bookings will show all bookings from UMA and your work calendar.

🔍 Zoom Integration Update

An improvement to the Zoom integration which allows you to copy in an entire Zoom invitation into your Meeting preferences.

This in turn will allow you to copy this into your video meeting invite when booking a resource.

Auto Scan Calendar Resources

This update will allow admins to sync resources with their calendar in two ways as follows:

1. 'Auto Scan' will scan calendar resources to determine if there are any new resources which can be imported into UMA.

2. 'Auto Scan' will scan calendar resources to determine if any resources within UMA are now 'invalid' within their calendar service. Invalid essentially means they don't exist anymore.

By navigating to the resources page you will be able to click on 'Auto Scan' as per the image below.

Once you have clicked on Auto Scan it will start scanning your calendar and provide an option to import available resources or delete invalid resources.

As part of importing you are able to bulk assign resources to a 'Building' or 'Floor' within UMA along with change the resource capacity and resource type.

If we detect that a resource in your calendar service has a capacity of '1' then we assume it to be a desk. Any higher then we will assume it to be a meeting room. This can be changed after scanning if required.

My Bookings Update

After taking feedback from users on 'My Bookings' in BETA we have made the following improvements to take this feature out of BETA.

• My Bookings will default to just show bookings that were made within UMA.

• A filter has been added to allow users to 'Show All Bookings' from their calendar.

• UI improvements have been made to make the page look a lot cleaner and neater.

Edit / Cancel Desk Bookings 'on behalf of' Another User

As well as booking a desk on behalf of another user, you can now edit or cancel another users booking provided you have the permission to do so.

If you navigate to the 'Floor Map' and click on another users desk booking, it will open the side drawer and inform you that you are editing another user's booking. From here you can edit or cancel their booking.

Time Zone Improvements

As part of this release we are removing some obsolete time zones and also any time zones that don't include daylight savings. If any users have these time zones selected they will have their preferences automatically updated with the correct time zone as part of this update.

Floor Map - View Other User's Bookings

You can now view other user's bookings on the 'Floor Map' page by simply hovering over an occupied desk. This will come in handy to find out when your colleagues are in the office, and where they are located.

Time Zone Preference Improvements

UMA will now detect if you're logging in from a different time zone to your regional preferences. If it detects that you're located in a different time zone it will prompt you to change your user preferences to your current time zone. This will enable you to book resources in the correct time zone.

Alongside this, if you navigate to the floor map and choose a building that's located in a different time zone, it will notify you that you're booking in that building's time zone.

12 Hour Format for Working Hours and Half Day Bookings

We have added support for 12 hour time format within the Company and Building settings. This has been added to the working hours and half day bookings settings. Dependent on whether you have selected 12 or 24 hour format within the company or building settings, it will change the format for both these settings.

As part of this update we have also changed the fields for both these settings to drop down fields rather than plain text fields. We've also changed the 'minute' (MM) field to only allow a 0, 15, 30 or 45 for both these settings.

Admins will also now be able to set their 'AM End Time' and 'PM Start Time' to the same time going forward.

🚀 Workspace

Introducing 'Workspace'!

A new page within UMA that gives you a holistic view of your physical or virtual workspace, allowing you to book and manage all resources from a map view and a list view.

Additionally, we have added the ability to book and manage 'Parking Spaces' and 'Other Resources'. These resources can be added within the 'Resources' page just like a 'Desk' or a 'Meeting Room'.

'Other Resources' have been added as a generic resource to allow you to create anything you would like to book, for example a pool car or a locker.

We've also added all live occupancy charts for desks, meeting rooms, parking spaces and other resources to the dashboard which can be filtered based on building/floor, date or resource type.

'Workspace' will be built out throughout 2022 to help you manage your working day in a hybrid working environment.

Appearance / Branding

With this latest update you are now able to change the appearance of the UMA web portal within your Company Settings.

To change the appearance, navigate to company settings and scroll down to 'Appearance'.

Here you will be able to choose a custom colour theme by either selecting on the pre defined colours or enter in a colour code for a primary and/or secondary colour.

Alongside this you are now able to upload a custom logo by using the 'Upload File' button. This logo will replace the existing logos on the web portal and booking panel.

All users are now able to change the web portal to dark mode by clicking on the moon/sun icon at the top of the page (next to User Preferences).

Booking Report

As part of our continued focus to provide more reporting and data output from UMA, we have added a 'Booking Report'. This reporting data can be used for a number of different use cases.

The 'Booking Report' will generate a .CSV file of a list of users that have booked a resource in a building/floor using a specified date range. Once generated you will receive a notification email to let you know when your report is ready to be downloaded. A link will then be provided in the email to download the .CSV file to your device.

To run the report, navigate to the global print icon on the top row next to your account profile and click on 'Booking Report'.

Floor Map Updates

We have listened to our customers and added a date and time picker to the 'Floor Map' page on web. This will allow users to select a date or time in the future and pick an available resource from the 'Floor Map'. When you change the date or slide the time it will change the available occupancy of all assigned resources on the map.

When you click on a desk or room that you have booked it will show your name to make it clear that it's your booking.

The occupancy utilisation charts have also been updated to give a better high level overview of the occupancy of a floor at a specified date/time.

As part of this update we have moved the 'Floor' management to an icon in the bottom right of the map. If you click on the '+' button you'll see the option to 'Add a Floor', 'Edit a Floor' or 'Delete a Floor' from there.

Jabra Panacast Camera Integration

As part of our new partnership with Jabra, we have integrated the following devices into the UMA platform:

• Jabra Panacast

• Jabra Panacast 20

• Jabra Panacast 50

With this new integration, if you connect one of these devices to UMA you will gain the following:

• Device Management (Online / Offline state)

• Device Information (such as Serial Number, Software Version etc)

• Occupancy State* (Available / Occupied)

• Occupancy Utilisation Reporting*

• Auto Book*

• Room Release*

• People Count**

Create a Video Meeting in UMA (BETA)

Due to popular demand we have included the ability to create a video meeting within UMA.

As part of this release we will allow users to add their own Cisco Webex or Zooms meeting links to their user preferences, which in turn will allow them to quickly copy these links into a meeting invite.

We've also integrated directly with Microsoft Teams so your own personal meeting link will be automatically copied into the booking after the booking is processed.

Zones (BETA)

With this feature we have started to provide support for displaying names on the map for different spaces or zones. In the first iteration this will only be editable by UMA and available on request, or as part of submitting a Floor Map for digitisation.

Booking Threshold

This setting is used to restrict users from booking desks too far in advance. Enter in a numerical digit and select 'Days', 'Weeks' or 'Months' from the drop down to create a restriction for desk bookings in the future.

Default Login Page

The default page for the 'User', 'Hidden User', 'Manager' and 'Advanced Manager' has been changed to the 'Book a Resource' page.

My Bookings

'My Bookings' gives users the functionality to manage their own room and desk bookings from within the UMA web application. Organisers of desk and room bookings will be able to view, edit and cancel the bookings they've made in a week by week view.

Hover State for Floor Map

Users will be able to hover over a resource on the floor map to see the resource name, availability and description.

Date Format Setting

An update to the user account settings to provide an option for US date format.

Book For Other Users

From a manager's perspective, it's important to be able to book a desk on behalf of your team members if you're planning a day in the office.

To book a desk on behalf of other users you need to be given the 'Manager', 'Advanced Manager' or 'Admin' role.

Navigate to the Floor Maps page and click on any desk and you'll be shown a 'Book on Behalf of' option.

If you toggle this on you'll be able to search for and select a user to book on behalf of.

The booking process from there on is identical to normal. The booking will appear in the specified user's calendar and allow the user to edit or cancel the booking should they wish.

Note that some users may be hidden from this search if they've been given the 'Hidden User' role.

Desk Check In for Web

We have added the ability to check in to a desk booking via the 'My Bookings' page. You will be able to check into a desk booking one hour before the start time by clicking on the 'Check In Available' button or selecting 'Check In' from the action items in the row of the booking.

Once checked in you will have guaranteed your desk booking slot.

Embedded Incident and Maintenance Notifications

As part of the addition to our new status page, we have added in incident and management notifications within our Vision platform for admins to keep updated on our infrastructure and services status.

When we raise an incident through our status page, subscribed admins will be notified via email but also when an admin logs into the platform they will receive the same notifications.

These notifications can be easily discarded and will only show when the status of the incident or maintenance changes.

Trace Report

We are giving admins the ability to trace a user's whereabouts using our new 'Trace Report' function. By searching for a specific user you will be able to identify other users and resources that will have come into contact with them on a specified date. This will primarily be used for Covid-19 track and trace at first. This report can be exported in either PDF or CSV format.

Resource Description on Map

Admins will be able to enter a description for a resource that will appear when a user clicks on the resource on the map view.

Application Access

Application access has been added alongside Delegate access as a different way of connecting and integrating with Office 365. With application access, users can book and manage bookings using their own Office 365 account. This means bookings can be managed within UMA and Office 365 for a better user experience. This will also allow UMA to add more exciting features in future. To connect using application access, navigate to the 'Integrations' page within UMA Vision and connect using your Microsoft global admin account.

Company with No Calendar

A company can now use UMA without connecting their O365 calendar. Due to customer demand we have provided the option to quickly sign in and use the application with minimal sign up process.

Using UMA with no calendar will allow companies to add different sensors to the platform and view occupancy and environmental data in a variety of dashboard charts. It will also allow companies to use UMA for device and asset management purposes for monitoring AV/VC or IT hardware.

Sign In Page Update

We have updated our sign in page to provide a brand-less solution to allow for different companies with different branding options and styles. The new sign in page has been given a plain but stylish theme with scrolling images of different buildings.

Resource Description

A 'Resource Description' field has been added to the Resource entity. This will allow admins to provide useful information to users about what's included in a resource to help with the booking process.

Our first major release of 2021 - We have carried out a number of upgrades to our platform to make UMA Vision a leading space management tool. We have built-in new "Map Features" for our Mobile UI and for users to Book meeting rooms or desks from the floor map feature using their own user login.

Our new all one Environmental sensor has been added that will show you the following information

• Humidity

• Temperature

• Co2 Intensity

These sensors are used in conjunction with our cisco API so data can be consistent across meeting rooms.

We have also improved the user interface for managing multiple buildings and floors within your organisation on our analytics dashboard.

Our Cisco Webex device integration has also had additional details added to the UI Allowing you to see a number of statistics from the room, including.

• Room Temperature

• Room Humidity

• Room Occupancy

• Ambient noise

• Sound level

As well as this we have also rectified a number of minor UI Bugs and fixes within the backend of the platform.

Microsoft Teams bot has had major improvements on the conversational flow and the UX to find the right space you need.

Cisco Webex Bot has had the same improvements as our Microsoft bot for a better User Experience.

Add a Participant / Subject / Notes

The following fields have been added to the Floor Map booking page for meeting room bookings:

• Add Participants

• Subject

• Notes

With 'Add Participants' you are able to quickly search for internal participants within your company to add to the meeting. You are also able to invite external participants by adding their email address.

The subject and notes are self explanatory but gives the booking a name and a way for users to add any details about the booking such as an agenda or conference details.

Update Time Zones to IANA/TZ Format

We have updated all the time zones within the UMA application to work in line with IANA/TZ format. We can now cover any time zone globally.