# Book on behalf of

### Desks

{% hint style="info" %}
To book a desk on behalf of someone, you need to be assigned a manager, advanced manager or admin role.
{% endhint %}

To reserve a desk for someone else, select a desk and activate the 'book on behalf of' option. 

Locate the user you wish to make the booking for and proceed with reserving the desk in the usual manner.

![](https://627748108-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0shDrJltbdGiCRz6ip4Z%2Fuploads%2FQh1xFgA0ZdpTCcQqjaVD%2Fda4a068a-fcde-4797-a430-ba5241b03185.png?alt=media\&token=713f6ea7-92a6-421b-8d79-05e4293c7201)

If you toggle this on you'll be able to search for and select a user to book on behalf of.

![](https://627748108-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0shDrJltbdGiCRz6ip4Z%2Fuploads%2Fp5d7xSaqmTwsy3iQB7tf%2F7b71261b-f64e-455c-b8aa-288cc97796d8.png?alt=media\&token=dd6c8402-8f57-4fc6-9c6d-8a54e8c769f4)

The booking process from there on is identical to normal. The booking will appear in the specified user's calendar and allow the user to edit or cancel the booking should they wish.

{% hint style="info" %}
Any users with the **hidden user** role will be hidden from this list.
{% endhint %}

###  Meeting Rooms

{% hint style="info" %}
To book a meeting room on behalf of someone, you need to be assigned an advanced manager or admin role.
{% endhint %}

To reserve a meeting room for someone else, select a room and activate the 'book on behalf of' option. 

Locate the user you wish to make the booking for and proceed with reserving the meeting room in the usual manner.

<figure><img src="https://627748108-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0shDrJltbdGiCRz6ip4Z%2Fuploads%2FfjHqiSbwNo3NyZia5MGM%2FScreenshot%202024-04-09%20162548.png?alt=media&#x26;token=9f48c34d-9333-492a-867a-7cce0858b76f" alt="" width="232"><figcaption></figcaption></figure>

The booking process from there on is identical to normal. The booking will appear in the specified user's calendar and allow the user to edit or cancel the booking should they wish.

{% hint style="info" %}
Any video meetings added as part of this booking will use the organisers meeting details.
{% endhint %}

{% hint style="info" %}
Any users with the **hidden user** role will be hidden from this list.
{% endhint %}