v3.1.8 - 4th June 2025

Building administrator role

We’ve introduced a powerful new user management feature that enables Admins to delegate building-specific control to Building Administrators, improving decentralisation and local oversight across multi-building environments.

🔧 What’s new

🧑‍💼 Building Admin Role

• New user role: Building Admin added to the user role list.

• Assignable buildings: Admins can assign one or multiple buildings per Building Admin.

• Scoped permissions: Building Admins can only manage data and settings for their assigned buildings.

🔐 Admin controls & safeguards

• Only full Admins can assign the Building Admin role.

• At least one full Admin (with access to all buildings) must always remain—system will block attempts to reassign the last Admin.

🏢 Role capabilities – Building Admins can:

• Access analytics (standard and Pro), insights, and booking reports for assigned buildings.

• Manage assigned buildings, including:

  • Resources

  • Neighbourhoods

  • Devices

  • Building settings

• View and book in other buildings from My Floor, but cannot manage them.

• Administer all users and teams within the organisation.

🚫 Building Admins cannot:

• Elevate themselves to full Admin.

• Access company-level settings or integrations.

• View or manage settings unrelated to their assigned buildings.

Assign desks, parking spaces and meeting rooms to visits

Enhancing the visitor experience just got easier. Users can now assign desks, parking spaces and meeting rooms directly when creating a visit.

⚙️ New setting: “Add Visitors to Resource Bookings”

• A new setting called “Add Visitors to Resource Bookings” is now available at the company/building level.

• This setting is only applicable if Visitor Management is already enabled.

• When activated, it allows any user to assign a desk, parking space, or meeting room to a visitor during visit creation.

🧾 What’s new

🪑 Desk and parking space assignment

• While creating a visit, users can now assign a desk or a parking space to each visitor.

• Resource selection is available via a dropdown list, showing only available resources based on the visit’s date and time.

• If a visit spans multiple days, resource assignment for desks or parking is disabled.

🏢 Meeting room assignment (calendar visits only)

• When creating a calendar-based visit, users can now assign a meeting room on the visit summary page.

• Room assignment is also done via a dropdown filtered by available rooms during the scheduled time.

• The assigned room is automatically added to the calendar event.

✏️ Editing visits

• Users can edit visits to add, remove, or modify assigned desks, parking spaces, or meeting rooms, ensuring flexibility and accuracy.

🎨 Customise application appearance per device

Admins can now tailor the visual appearance of individual UMA applications by setting custom colours, logos and background images, offering even more flexibility for in-office branding and experience customisation.

📱 Supported UMA applications

This feature applies to the following UMA apps:

• UMA Booking Application

• UMA Visitor Management Application

• UMA Office Map Application

• UMA Count Application

⚙️ What’s new

🖼️ Device-level appearance settings

• A new section has been added to the device settings page for supported UMA applications.

• Admins can change the colour theme or upload a custom logo and a custom theme/background image specifically for the device in question.

🌐 Override logic

• These settings override company or building-level appearance settings for that specific device only.

• When device settings are first turned on, they will inherit the current logo and background image from the relevant company or building configuration ensuring a smooth starting point for customisation.

Analytics Pro ✨ updates

We have expanded the capabilities of Analytics Pro with a set of new charts to help you gain deeper and more actionable insights into space usage and reservation patterns across your organisation.

📌 Space usage

These charts provide a more detailed view of how different resources and teams are utilised, helping teams optimise space allocation.

1. Reservation Count by Resource Type

2. Reservation Usage by Neighbourhood

3. Neighbourhood Reservation Usage by Day

4. Team Reservation Usage by Day

📈 Users reservations trend

The charts below enhance visibility into reservation trends, behaviours, and performance metrics across teams.

1. Total Reservations by Team

2. Total Reservations Duration (days) by Team

3. Reservations Time Breakdown by Team

4. No-Show Reservations by Team

5. Team Reservations KPI Cards

🏢 Building level insights

Gain granular insights at the building level to support data-driven facility planning and management.

1. Reservations Count by Buildings

2. Reservations Breakdown by Buildings

3. Reservations Trend by Buildings

4. Average Sensors Value by Buildings

5. All buildings dataset

🔍 Comparison analysis

Quickly compare sensor data trends across different datasets to identify patterns and anomalies.