v3.1.8 - 4th June 2025
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We’ve introduced a powerful new user management feature that enables Admins to delegate building-specific control to Building Administrators, improving decentralisation and local oversight across multi-building environments.
🧑💼 Building Admin Role
New user role: Building Admin added to the user role list.
Assignable buildings: Admins can assign one or multiple buildings per Building Admin.
Scoped permissions: Building Admins can only manage data and settings for their assigned buildings.
🔐 Admin controls & safeguards
Only full Admins can assign the Building Admin role.
At least one full Admin (with access to all buildings) must always remain—system will block attempts to reassign the last Admin.
🏢 Role capabilities – Building Admins can:
Access analytics (standard and Pro), insights, and booking reports for assigned buildings.
Manage assigned buildings, including:
Resources
Neighbourhoods
Devices
Building settings
View and book in other buildings from My Floor, but cannot manage them.
Administer all users and teams within the organisation.
🚫 Building Admins cannot:
Elevate themselves to full Admin.
Access company-level settings or integrations.
View or manage settings unrelated to their assigned buildings.
Enhancing the visitor experience just got easier. Users can now assign desks, parking spaces and meeting rooms directly when creating a visit.
A new setting called “Add Visitors to Resource Bookings” is now available at the company/building level.
This setting is only applicable if Visitor Management is already enabled.
When activated, it allows any user to assign a desk, parking space, or meeting room to a visitor during visit creation.
🪑 Desk and parking space assignment
While creating a visit, users can now assign a desk or a parking space to each visitor.
Resource selection is available via a dropdown list, showing only available resources based on the visit’s date and time.
If a visit spans multiple days, resource assignment for desks or parking is disabled.
🏢 Meeting room assignment (calendar visits only)
When creating a calendar-based visit, users can now assign a meeting room on the visit summary page.
Room assignment is also done via a dropdown filtered by available rooms during the scheduled time.
The assigned room is automatically added to the calendar event.
✏️ Editing visits
Users can edit visits to add, remove, or modify assigned desks, parking spaces, or meeting rooms, ensuring flexibility and accuracy.
Editing desks, parking spaces and meeting rooms assigned to visits and visitors can only be edited from the Visitor Management page.
Admins can now tailor the visual appearance of individual UMA applications by setting custom colours, logos and background images, offering even more flexibility for in-office branding and experience customisation.
This feature applies to the following UMA apps:
UMA Booking Application
UMA Visitor Management Application
UMA Office Map Application
UMA Count Application
🖼️ Device-level appearance settings
A new section has been added to the device settings page for supported UMA applications.
Admins can change the colour theme or upload a custom logo and a custom theme/background image specifically for the device in question.
🌐 Override logic
These settings override company or building-level appearance settings for that specific device only.
When device settings are first turned on, they will inherit the current logo and background image from the relevant company or building configuration ensuring a smooth starting point for customisation.
We have expanded the capabilities of Analytics Pro with a set of new charts to help you gain deeper and more actionable insights into space usage and reservation patterns across your organisation.
These charts provide a more detailed view of how different resources and teams are utilised, helping teams optimise space allocation.
Reservation Count by Resource Type
Reservation Usage by Neighbourhood
Neighbourhood Reservation Usage by Day
Team Reservation Usage by Day
The charts below enhance visibility into reservation trends, behaviours, and performance metrics across teams.
Total Reservations by Team
Total Reservations Duration (days) by Team
Reservations Time Breakdown by Team
No-Show Reservations by Team
Team Reservations KPI Cards
Gain granular insights at the building level to support data-driven facility planning and management.
Reservations Count by Buildings
Reservations Breakdown by Buildings
Reservations Trend by Buildings
Average Sensors Value by Buildings
All buildings dataset
Quickly compare sensor data trends across different datasets to identify patterns and anomalies.
If you are an organisation using and you'd like to assign this user role, you will need to create a new group in Microsoft 365 or Google Workspace.
