v3.2.3 - 4th September 2025

Show only bookable resources

We’ve added a powerful new filter to make finding the right workspace even easier. With the new “Show only bookable resources” option, users can instantly hide spaces they aren’t eligible to book — ensuring the workspace view shows only what’s relevant to them.

How it works:

• A new checkbox labelled “Show only bookable resources” has been added to the filter on the 'My Floor' page.

• By default, the checkbox is unchecked, so all resources are shown.

• When checked, UMA evaluates each resource against:

  • Assigned desks

  • Neighbourhood policies

• Only resources you’re eligible to book on the selected date will be displayed.

Why it matters: This feature helps users:

• Quickly identify which spaces are truly available to them

• Avoid confusion from resources outside their booking permissions

• Make faster, smarter booking decisions with a cleaner, tailored view

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Booking release email notifications

We’ve introduced a new automated notification to keep you informed whenever one of your bookings is released due to no activity detected by sensors.

How it works:

In order for this feature to work, you will need an occupancy sensor and the release setting needs to be turned on.

• UMA uses occupancy sensors to monitor activity in booked spaces.

• If no activity is detected during the configured time, UMA will automatically release the booking so the resource can be made available to others.

• If you are the organiser of that booking, you’ll receive an automatic email notification.

What the email includes:

• Resource name

• Date and time of the booking

• Meeting subject (for rooms only)

• A clear explanation of why the booking was released (no activity detected)

• Guidance on what this means:

  • Rooms: The room has been unassigned from your booking, but the meeting may still appear in your calendar.

  • Desks, parking, or other resources: The booking is removed from your calendar.

• A link back to UMA so you can rebook if needed.

Why it matters:

• Ensures organisers are never left wondering why an event disappeared.

• Increases workspace efficiency by freeing up unused spaces.

• Helps teams make better use of shared resources in real time.

This feature runs automatically — no setup or configuration needed.