v3.1.7 - 16th April 2025

Auto book and release improvements

This release introduces a more consistent and intuitive experience for configuring Auto Book and Release policies across company, building, and device levels. Previously, enabling these features was only possible at the device level, creating confusion when duration settings were available elsewhere. We’ve addressed this by extending enablement controls to the company and building levels.

✅ Enable auto book and release at company and building level

• Admins can now turn Auto Book and Release ON or OFF at the Company and Building level under the Policies tab.

• Default state for both settings is OFF.

• Existing customers with these features already enabled at the device level will retain their current settings.

🔧 Configurable auto book & release durations

• Admins can now set a custom duration (in minutes) for:

  • Auto Book After Duration

  • Release After Duration

• Field accepts free-text integer values.

⏱️ Release timing options

Admins now have control over how and when resources are released:

• Start of booking (default):

  • Checks occupancy only in the initial portion of the booking.

  • E.g., If "Release After Duration" is 10 minutes, and no occupancy is detected from 9:00–9:10, the booking is released.

• During booking:

  • Continuously checks occupancy throughout the meeting.

  • E.g., The booking can be released at any point if 10 minutes of continuous non-occupancy is detected.

Note that for meeting rooms only, the resource will be removed from the event upon 'release'. For all other resource types, the event will be cancelled.

🔒 Check-In override protection

• If a user has checked in to a desk or meeting room, the booking will not be released, even if no occupancy is detected by sensors.

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Admin-controlled meeting preferences

This release empowers admins to centrally manage available video conferencing options for their employees, ensuring a cleaner and more tailored user experience when booking meetings across the platform.

✅ Meeting preferences configuration for admins

• A new “Configure Meeting Preferences” setting is now available in Company Settings under the Common Booking Policies section.

• This setting controls:

  • The video meeting preferences available to users in the User Preferences panel.

  • The video conferencing options shown when booking a meeting room via the side drawer.

🎛️ Dynamic option control

• Based on the selections made by the admin, unselected options will be hidden from the user interface across relevant booking flows.

• Admins can deselect or re-enable video conferencing options at any time.

🧩 Default configuration

• All supported video conferencing options are selected by default for both new and existing customers.

• This ensures continuity and full functionality unless admins choose to customise.

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Introducing the UMA Marketplace

We’re excited to launch the UMA Marketplace — your new go-to destination for discovering premium add-ons, advanced integrations, and workplace-enhancing solutions within the UMA ecosystem.

🛍️ What is the UMA Marketplace?

The UMA Marketplace is a centralised hub designed to showcase integrations, premium modules, and value-added software features that can elevate your workspace experience. Whether you're looking for advanced analytics, people counting, interactive floor plans, or seamless video conferencing integrations — the Marketplace is the place to start.

🎯 Key highlights

🔌 Discover add-ons & integrations

• Explore a growing suite of pre-integrated solutions ranging from workplace analytics to IoT integrations.

• Easily browse options that extend the functionality of your existing UMA setup.

🔒 Admin-only access

• Only administrators have permission to explore and request access to Marketplace offerings.

📥 Request premium features

• Interested in a specific integration or add-on?

  • Simply click to request more information or upgrade — our team will support you through the next steps.

🚀 And this is just the beginning... The UMA Marketplace will continue to grow, with more integrations, more capabilities, and more ways to customise your workplace experience rolling out regularly. Stay tuned — there’s a lot more coming soon.

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New datasets in Analytics Pro

We're expanding the power of UMA Analytics Pro with a fresh set of datasets designed to give you deeper insights into how your workplace operates. These additions lay the groundwork for upcoming pre-built dashboards and templates, making data-driven decisions easier than ever.

🆕 What’s new

You now have access to four new data sets, enabling richer analysis across key aspects of hybrid work and office management:

🧑‍💼 Visitor Management

Track and analyse visitor flow across your sites:

• Total visitors per day/building

• Peak visitation periods

• Visitor check-in and host engagement metrics

👥 Teams

Understand team-level activity and occupancy trends:

• Team-level desk and room booking behaviour

• Onsite vs remote patterns by department

• Team-specific space utilisation

🏘️ Neighbourhoods

Gain visibility into neighbourhood-level performance:

• Usage of flexible working zones

• Booking density across neighbourhoods

• Neighbourhood popularity and occupancy trends

🌍 Working location statuses

See how your workforce is engaging with flexible work:

• At-home vs in-office vs remote locations

• Daily and weekly status trends

• Location preference insights

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📦 Coming soon: dashboards, delegation and visit enhancements

This release is just the beginning. We’re actively building pre-configured dashboards and templates based on the new Analytics Pro datasets to help you:

• Monitor workplace behaviours

• Identify optimisation opportunities

• Report trends to leadership

But there’s even more on the horizon...

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🔍 Sneak peek: what’s coming soon

🏢 Building-level admin roles

Soon, you'll be able to delegate admin rights per building, giving local teams control over their own spaces while maintaining central oversight.

• Assign users the new "Building Admin" role

• Allow management of resources, devices, floors, and analytics for specific buildings only

• Safeguards ensure at least one full-access Admin always remains

• Support for multi-building assignments

Perfect for distributed offices and regional workplace teams.

🧾 Assign desks, parking, and rooms to visitors

We’re extending the visit creation flow to make it more powerful and personalised.

• Assign desks or parking spaces to visitors

• Assign meeting rooms when visits are linked to calendar events

This makes the visitor experience more seamless, and the admin experience more efficient.