v3.1.1 - 3rd December 2024

Visitor management improvements

Hide visitor details in emails

• New setting: Admins can now utilise the new ‘Hide Visitors in Emails’ setting, available in the Visitor Management section of Company or Building Settings.

• Setting:

  • The setting is defaulted to OFF.

  • When enabled, a BCC rule will enforce the hiding of visitor names and emails from all visit-related emails/events.

• Applies to:

  • Visit emails triggered during creation, updates, or cancellations of visits.

  • Supported integrations include UMA Calendar, Microsoft Calendar, and Google Calendar.

  • Works seamlessly for calendar event-based notifications as well as standard email notifications.

All buildings filter

• Users across all roles can now select an ‘All Buildings’ filter on the Visitors page, enabling the ability to view visit data across multiple buildings in one consolidated view.

Export enhancements

• For Admin and Advanced Manager roles:

  • The ‘Export all to CSV’ and ‘Emergency Report’ CSV now include new columns:

    • ‘Visitor Email Address’: Provides the email address of the visitor for better reporting and management.

    • 'Building': Displays the building associated with each visit, enabling easier identification and filtering of visit data.

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Occupancy sensor data on the Office Map Application

• Feature overview: Users can now view occupancy sensor data directly within the ‘Desks and Rooms’ view of the Office Map.

• Details:

  • Occupancy sensors assigned to resources (desks and rooms) will display their real-time status, similar to the ‘My Floor’ map page.

  • This provides greater visibility into the availability and usage of office resources, helping teams optimise workspace utilisation.

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Recurring meeting improvements

Meeting room availability check for recurring meetings

• Informed booking process: When setting up a recurring meeting, users will now be notified if the selected meeting room is unavailable for any event in the series.

• If the room is busy for one or more events, a notification message will display highlighting the event clashes.

We’ve addressed important issues related to recurring room bookings and their adherence to neighbourhood and booking threshold policies. These updates ensure compliance with configured policies and improve the user experience.

Fix: Neighbourhood and Teams policies for recurring room bookings

Issue overview

• Problem: Recurring room bookings did not respect neighbourhood or team policies. For example:

  • If policies disallowed bookings on specific days (e.g., Wednesdays), users could still book a recurring meeting that included those days.

• Resolution:

  • Recurring bookings now adhere to neighbourhood and team policies.

  • Days that are restricted by policies will be greyed out on the date picker, preventing users from selecting them for recurring bookings.

Fix: Room Booking Threshold policies for recurring room bookings

Issue overview

• Problem: Recurring room bookings bypassed company or building Room Booking Threshold policies. For example:

  • If a threshold limited bookings to 4 days, users could still book recurring meetings exceeding this limit (e.g., 6 days).

• Resolution:

  • Recurring bookings now comply with room booking thresholds set in company or building settings.

  • Greyed-out dates will now appear in the date picker for dates beyond the allowed threshold, similar to standard bookings.

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Default resource type for Calendar View

What’s new?

• The ‘Room’ resource type is now set as the default selection in the Calendar View.

  • Users will automatically see room bookings displayed when accessing the Calendar View, streamlining the experience for those primarily managing room resources.

Why this update?

• Simplifies navigation for users who predominantly manage room resources.

• Reduces the need to manually switch resource types, saving time and enhancing efficiency.

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Milesight VS121 line crossing counting support

We have now added support to count people within a space using the Milesight VS121 line cross mode.

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Fixes and improvements

1. Edit/Cancel desk bookings:

   • Users can now edit or cancel desk bookings even after they’ve been checked in.

2. Room count by capacity chart:

   • The chart now resizes correctly, even when displaying a large number of rooms with varying capacities.

3. Capacity filters in calendar and map views:

   • Previously, setting a capacity filter in the Calendar View and switching to the Map View retained the filter incorrectly. This has been fixed, and the capacity filter is now removed when transitioning to the Map View.

4. Recurring booking start date update:

   • Changing weekly or monthly recurrence settings now automatically updates the start date for the booking.

5. Admin and Advanced Manager permissions:

   • Admins and Advanced Managers can now edit or cancel meetings that were automatically booked by the meeting room itself.

6. Quick book resource availability issue:

   • The Quick Book feature on the My Floor page was including seconds in bookings, which caused issues with displaying resource availability. This issue has been resolved.

7. Time picker rounding issues:

   • Fixed rounding issues in time pickers across all resource types to ensure accurate time selection.