v2.10.5 - 17th May 2023

Meeting Room Booking Improvements

Booking Flow

We are excited to introduce a new update for meeting room booking that enhances the user experience and provides improved functionality.

This update focuses on allowing any user to book meeting rooms with selected start and end dates/times and easily manage participant availability.

Here are the details of the update:

1. Start and End Date/Time Selection:

   • When booking a meeting room via the map or list view, you will now see new fields to pick a start and end date/time for your booking.

   • The existing "From" and "Duration" fields have been replaced with start and end date/time fields.

   • A text description will be displayed underneath these fields, indicating the duration between the start and end time.

2. Participant Availability:

   • In the "Add Participants" field, when you add a participant, their availability will be displayed based on the set time mentioned above.

   • If you modify the set time, the free/busy status of the participants will be automatically updated accordingly.

3. Suggested Times:

   • The "Available times" section at the bottom of the sidebar drawer has been replaced with "Suggested Times."

   • Similar to Microsoft Teams, this feature recommends suitable times based on the availability of the organiser, resources, and participants, considering the set time at the top of the drawer.

   • By selecting a suggested time, the set time at the top of the drawer will be updated, and the participants' availability status in the "Add Participants" field will reflect the change.

4. Booking Confirmation:

   • A "Book" button has been added at the bottom of the page to confirm the booking based on the set time at the top of the drawer.

   • If you select a time when the chosen resource is unavailable, the "Book" button will be disabled, and a message will inform you that the resource is not available during that time.

5. Editing Bookings:

   • When editing a booking from the "My Floor" or "My Bookings" sections, you will see the same fields as in the add drawer.

   • This ensures consistency and ease of use when modifying existing bookings.

Booking Threshold Policy Update

We are pleased to announce a new update that provides administrators with the ability to restrict booking parking spaces, meeting rooms, and other resources in advance.

This update focuses on enhancing administrative control and ensuring a balanced resource allocation system.

Here are the details of the update:

1. Booking Threshold Configuration:

   • Administrators can now access the "Booking Threshold" setting in the company or building settings.

   • By turning on the "Booking Threshold" setting, administrators can configure different thresholds for various resource types.

   • The setting has been moved from under "Desk Booking Policies" to "Booking Policies" and displays the different resource types when activated.

2. Functionality Similar to Desk Booking Threshold:

   • The "Booking Threshold" setting for resources works similarly to the existing desk booking threshold.

   • It allows administrators to set a limit on how far in advance users can book resources.

3. Booking Process Compliance:

   • When attempting to book any resources through the map, list, or parking view, the system now checks the booking threshold setting at both the building and company levels.

   • The booking process will adhere to the configured booking threshold for the selected resource.

We believe these updates will provide administrators with greater control over resource bookings and ensure fair and efficient allocation of parking spaces, meeting rooms, and other resources.

Please make sure to correctly configure resources in Office 365 and Google Workspace with the same setting otherwise the resource may decline the booking.

Meeting Room Booking Duration Policy

We are excited to introduce a new update that enables administrators to set a maximum date range for meeting room bookings.

This update focuses on providing greater control over meeting room reservation durations, ensuring optimal resource utilisation.

Here are the details of the update:

1. Maximum Booking Duration Configuration:

   • Administrators can now access the "Booking Duration" setting in both the company and building settings.

   • The "Booking Duration" setting allows administrators to specify a maximum number of hours or days that a meeting room can be booked for.

2. Duration Range:

   • The "Booking Duration" setting has the following range specifications:

     • Minimum duration: 1 hour

     • Maximum duration: 60 days

     • Default duration: 1 day

3. Validation for Exceeding Booking Duration:

   • When attempting to book a meeting room for a duration longer than the configured maximum, the system will display validation and provide an appropriate error message.

   • The validation message will read: "Booking a meeting room for longer than 60 days is not supported at this time."

Please make sure to correctly configure resources in Office 365 and Google Workspace with the same setting otherwise the resource may decline the booking.